Receptionist

InterSystems; Dubai; On-site; AED 102,000 - 122,000; Full time

Job summary

InterSystems in Dubai Healthcare City is seeking an office administrator to handle front-of-house duties and general office support. The role covers reception, housekeeping coordination, and various administrative tasks to keep the office running smoothly.

Responsibilities include answering calls, greeting visitors, arranging travel, managing calendars and meetings, maintaining supplies, processing invoices, HR admin support, visa appointments, and daily office operations.

Qualifications

• Excellent telephone skills and ability to screen calls when needed.
• Strong interpersonal and verbal communication abilities.
• Ability to work in a team environment and maintain a professional appearance.
• Self-motivated with initiative and pro-active attitude.
• Experience organizing internal events and meetings.
• Proficiency in English is required.
• 5+ years of experience in similar administrative/office roles.
• Proficient in Microsoft Word/Excel/PowerPoint.

Responsibilities

• Answer all incoming calls promptly and professionally, direct or take messages.
• Greet visitors and provide refreshments; manage front desk inquiries.
• Arrange staff travel (hotel tickets and taxis) domestically and internationally.
• Update calendars and schedule meetings, conference calls, and video conferences.
• Maintain cleanliness and organization of the reception area and meeting rooms.
• Coordinate and register mail flow; manage stationery and supplies.
• Provide HR administrative support and assist with benefits and projects.
• Prepare presentations, format documents, and print/bind as needed.
• Process invoices for suppliers and handle petty cash reporting.
• Book visa appointments and manage Careem bookings for ISC staff.
• Assist with office events and arrange flowers, cards, and gifts as needed.
• Monitor attendance and parking card usage; report to HR weekly.
• Handle in/outgoing mail, couriers, and shipments.

Skills

Telephone skills

Interpersonal communication

Teamwork

Professional demeanor

Initiative

Event organization

English proficiency

Microsoft Office

Tools

Microsoft Office (Word/Excel/PowerPoint)

Job description

Compensation:AED 10000 per month (total package)
Contract:4-month fixed term with a strong possibility of becoming permanent
Visa:Sponsorship available
Language:Arabic proficiency is highly advantageous
Location:Dubai Healthcare City

Job Summary

This role is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily this role will be accountable for all reception and general housekeeping duties. The role will also assist in other general and specific administrative functions as and when requested.

Responsibilities

• Answer all incoming calls within a prompttimeframeand in a professional manner / Either direct calls or take a detailed message and email message to the staff.
• Provide a professional and cordial first point of contact to all company visitors (by phone or in person). In charge to prepare coffee or water for the in-house visitors and attend to their enquires.
• Travel Arrangements for staff (hotel tickets and taxis) Domestic and International
• Update calendars and schedule meetings conference calls and video conferences with both internal & external stakeholders.
• Ensure good housekeeping (clean & tidy) at all timesparticularly in relation to theReceptionarea Boardroom Meeting rooms Lobby Training room and the Kitchens of all the floors. Be the point of contact for general housekeeping requests from staff and from outsourced trades persons.
• Coordinate and register mail flow in and out of the office.
• Maintain Stationery coffee capsules postage stock levels and cleaning supplies / provide draft refill orders to Office Manager for approval on a regular or needs-be basis.
• Provide HR administrative support example; Training benefits and projects organization support; together with any other tasks as requested from time to time.
• Supportpreparingpresentations formatting printing binding.
• Provide general assistance to staff as requested.
• Reconcile invoices for Suppliers (transportation courier services hotels office facilities)
• Handle Corporate Careem Log-in account for new hires and handle all Careem bookings and address any related inquiries.
• Handle the office weekly flower arrangements including flowers for employee special occasions arrange gift vouchers.
• Monitor visitor door access cards and monthly rotation of office parking cards.
• Monitor Daily Attendance and submit weekly report to HR.
• Handle new business card requests for ISC staff.
• Monitor supply of office drinking water and small bottled water for meeting rooms
• Monitor and prepare fruits vegetables and nuts for office consumption on daily basis.
• Organize morning snacks order lunch and food preparation for Internal / client training in Dubai office.
• Assist office facilities in office plant maintenance.
• Print door nameplatesas necessary.
• Handle in and outgoing mails couriers and shipments.
• Handle petty cash and submit report to account every end of the month.
• Create PO for different vendors for hotel stay office stationeries office groceries.
• Book VFS Saudi visa appointments for ISC employees.

Qualifications

• Ability to prioritize tasks to ensure daily duties and assigned tasks deadlines are met
• Good telephone skills particularly able to screen calls where needed
• Good interpersonal (people) and verbal communication (pronunciation) skills
• Ability to work in a team environment.
• Professional manner and dress codeat all times
• Self-motivated with good initiative and pro-active attitude
• Ability to organize in-house events.
• Proficiency in English
• Previous experience at least 5 years in similar labors.
• Intermediate Microsoft Office Word/Excel and PowerPoint.

About InterSystems

InterSystems a creative data technology provider delivers a unified foundation for next-generation applications for healthcare finance manufacturing and supply chain customers in more than 80 countries. Our data platforms solve interoperability speed and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978 InterSystems is committed to excellence through its 247 support for customers and partners around the world. Privately held and headquartered in Boston Massachusetts InterSystems has 38 offices in 28 countries worldwide. For more information please visit.