Receptionist

Addmind Hospitality; Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Regional exposure

Career development

Multicultural environment

Job summary

Addmind Hospitality is seeking a proactive Receptionist to manage front desk operations, coordinate visitors and calls, and support office administration in Dubai. This role reports to senior management and involves meeting coordination and minute-taking.

You will prepare reports, maintain Excel trackers, distribute summaries, and ensure confidential handling of information while delivering professional service to internal teams and external guests.

Qualifications

• Bachelor's degree or diploma in business/office management preferred.
• Minimum 2 years in receptionist or administrative roles.
• Experience supporting senior management is a plus.
• Excellent English communication, both written and spoken.
• Strong MS Office and Excel reporting skills.

Responsibilities

• Greet visitors, answer calls, and manage inquiries professionally.
• Coordinate meeting room bookings and distribute meeting notes.
• Prepare meeting summaries, action items, and follow-up emails.
• Maintain filing systems and support cross-departmental admin tasks.

Skills

Reception duties

Administrative support

Meeting minutes

Excel

MS Office

Note taking

Communication

Education

Bachelor's degree in Business Administration

Diploma in Office Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Description:

About Addmind

Addmind is a privately owned hospitality group and the leading food and beverage management and concept creation company in the Middle East, with a growing international portfolio of restaurants, bars and lounges, beach clubs, nightlife venues, and hotels.

We are looking for a Receptionist who will be responsible for managing front desk operations, providing administrative support, and ensuring professional communication across the organization. In addition to reception duties, this role will support senior management by attending meetings with the CEO and Managing Partner, preparing meeting minutes, tracking action items, and distributing meeting summaries and reports.

Position Type: Full-Time

Key Responsibilities

Reception & Administrative Duties

• Greet and welcome visitors, clients, and employees in a professional manner.
• Answer and direct incoming phone calls and emails.
• Manage meeting room bookings and coordinate visitor access.
• Handle incoming and outgoing correspondence, deliveries, and courier services.
• Maintain organized filing systems and administrative records.
• Order and monitor office supplies and refreshments.
• Provide general administrative support to all departments when required.

Executive Meeting Support

• Attend meetings with the CEO and Managing Partner as requested.
• Take accurate and detailed meeting notes and minutes.
• Record key decisions, action items, deadlines, and responsibilities discussed during meetings.
• Prepare professional meeting debriefs and summaries following each meeting.
• Distribute meeting minutes and follow-up communications to relevant stakeholders.
• Track outstanding action items and follow up with responsible departments.
• Maintain confidentiality of all business discussions and sensitive information.

Reporting & Documentation

• Prepare and maintain Excel trackers, reports, and meeting logs.
• Update action-item trackers and monitor progress against deadlines.
• Assist in preparing presentations, reports, and management documents.
• Ensure meeting records and documentation are organized and easily accessible.

Requirements

• Bachelor's degree or Diploma in Business Administration, Office Management, or a related field preferred.
• Minimum 2 years of experience in a receptionist, executive assistant, administrative assistant, or similar role.
• Experience supporting senior management is an advantage.
• Excellent verbal and written communication skills in English.
• Strong note-taking and minute-writing skills.
• Ability to prepare professional meeting summaries and debrief emails.
• Advanced Microsoft Office skills
• Ability to create and maintain Excel reports and trackers accurately.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Professional appearance and customer service orientation.
• Ability to work under pressure and manage multiple priorities.

What We Offer

• Opportunity to work with one of the region's leading hospitality and lifestyle groups.
• Dynamic, collaborative, and multicultural work environment.
• Exposure to high-profile brands, venues, and marketing campaigns across the MENA region.
• Career growth and professional development opportunities.

Join Us

If you are a proactive and creative professional with a passion for marketing and hospitality, we would love to hear from you.