Reception & Office Operations Specialist

Velora Aviation; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Velora Aviation in Abu Dhabi seeks a professional Receptionist to be the first point of contact and provide essential admin support. You will manage front-desk communications, coordinate meetings, and assist HR with clerical tasks while handling procurement and inventory responsibilities.

The ideal candidate has a high school diploma (office admin a plus), strong organizational skills, and proficiency in MS Office.

Qualifications

• High school diploma or equivalent.
• Diploma in office administration (a plus).
• Proven experience as a receptionist or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Familiarity with procurement processes and vendor coordination.

Responsibilities

• Greet visitors and clients with professionalism and warmth.
• Answer and direct incoming calls promptly and accurately.
• Manage incoming and outgoing mail and courier services.
• Maintain a tidy and organized reception area.
• Schedule meetings, appointments, and conference room bookings.
• Assist with document preparation, filing, and data entry.
• Support HR and other departments with clerical tasks as needed.
• Monitor inventory levels of office supplies and stationery.
• Source, compare, and purchase supplies from approved vendors.
• Maintain accurate records of purchases and expenses.
• Suggest cost-effective alternatives and improvements.

Job description

Velora Aviation in Abu Dhabi seeks a professional Receptionist to be the first point of contact and provide essential admin support. You will manage front-desk communications, coordinate meetings, and assist HR with clerical tasks while handling procurement and inventory responsibilities.

The ideal candidate has a high school diploma (office admin a plus), strong organizational skills, and proficiency in MS Office.