Real Estate Listing & Operations Coordinator

Veritas smart living; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Veritas Smart Living Properties LLC in Dubai is seeking a proactive Listing Operations Coordinator to support daily brokerage operations. You will manage property listings across major portals, ensure Trakheesi compliance, and keep the CRM and records up to date while coordinating with brokers and portal teams.

Role requires strong organizational skills, English and Arabic communication, and the ability to work independently from our Arjan office with immediate joining preferred.

Qualifications

• Experience managing property listings on major portals.
• Familiarity with DLD Trakheesi compliance.
• Proficient in real estate CRM systems.
• Excellent communication in English and Arabic.

Responsibilities

• Upload, update and optimize property listings on Property Finder, Bayut and Dubizzle.
• Manage Trakheesi permits, renewals and listing compliance.
• Maintain accurate property statuses, records and client data in the CRM.
• Monitor, resolve and follow up on flagged or duplicate listings.
• Prepare real estate documentation including title deeds, NOCs and forms.
• Coordinate registrations, commissions, payments and admin tasks.
• Assist with KYC/AML documentation and compliance records.
• Handle daily office administration and greet visitors.

Skills

Listing management

Bilingual English/Arabic

CRM proficiency

Attention to detail

Tools

Property Finder

Bayut

Dubizzle

Trakheesi permits

DLD procedures

Job description

Job Title Real Estate Listing Operations Coordinator strong Company strong Veritas Smart Living Properties LLC strong Location strong Arjan Dubai Office-Based strong Working Hours strong Monday Friday 9 00 AM 6 00 PM strong Availability strong Immediate joining preferred

About the RoleWe are looking for a proactive highly organized Listing Operations Coordinator to support the daily operations of our growing real estate brokerage You will manage property listings across major portals maintain DLD Trakheesi compliance keep our CRM and records updated and coordinate with brokers developers and portal support teams to ensure smooth and efficient operations

Key Responsibilities

• Upload update and optimize property listings on Property Finder Bayut and Dubizzle maintaining high listing quality and portal performance
• Manage Trakheesi permits renewals and listing compliance with applicable DLD requirements
• Maintain accurate property statuses listing records and client data in the company CRM
• Monitor and resolve flagged rejected expired and duplicate listings following up with portal support when required
• Prepare and organize real estate documentation including Forms A B F I title deeds NOCs and other relevant paperwork
• Coordinate developer registrations commission documentation payment follow-ups and administrative requirements
• Assist with KYC AML documentation and compliance-related recordkeeping in line with company procedures
• Handle daily office administration welcome visitors and maintain a professional office environment

Requirements

• Hands-on experience with Property Finder Bayut Dubizzle and Trakheesi permits
• Practical knowledge of real estate CRM systems DLD RERA documentation and Dubai brokerage procedures
• Experience with developer registrations commission follow-ups and property administration is highly preferred
• Excellent written and verbal communication skills in both English and Arabic
• Strong organizational skills attention to detail and the ability to work independently
• Professional presentation and excellent interpersonal skills
• Must currently reside in Dubai and be comfortable commuting to our office in Arjan Immediate availability is strongly preferred strong

If you have the practical experience and organizational skills to keep a real estate brokerage running smoothly we would love to hear from you strong already mentioned in job description