Real Estate Front Desk & Admin Coordinator

NADIA; Dubai; On-site; AED 35,000 - 55,000; Full time

Job summary

NADIA is seeking a professional Receptionist/Secretary to support our client real estate office in Dubai. You will be the first point of contact for clients, agents, and visitors, delivering excellent customer service while handling administrative tasks efficiently.

Responsibilities include greeting guests, managing calls, coordinating meetings, preparing documents, and supporting the sales/leasing team. Proficiency in MS Office and CRM knowledge are valued assets.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or a related field.
• 1–3 years of experience as a receptionist, secretary, or administrative assistant
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Professional appearance and a customer-oriented attitude.
• Knowledge of CRM systems or real estate databases (advantageous).

Responsibilities

• Greet and welcome clients, visitors, and agents in a courteous and professional manner.
• Answer, screen, and direct incoming calls and inquiries.
• Maintain a neat and organized reception area.
• Provide secretarial support to management and the sales/leasing team.
• Prepare correspondence, reports, and property-related documents.
• Schedule and coordinate meetings, appointments, and property viewings.
• Handle filing, photocopying, scanning, and document organization.
• Manage incoming and outgoing mail and courier services.
• Maintain office supplies and inventory.
• Liaise with vendors and service providers as needed.

Skills

Communication skills

Interpersonal skills

Organizational skills

Customer service

Education

Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or related field

Tools

MS Office

Job description

NADIA is seeking a professional Receptionist/Secretary to support our client real estate office in Dubai. You will be the first point of contact for clients, agents, and visitors, delivering excellent customer service while handling administrative tasks efficiently.

Responsibilities include greeting guests, managing calls, coordinating meetings, preparing documents, and supporting the sales/leasing team. Proficiency in MS Office and CRM knowledge are valued assets.