Real Estate Brokerage Administrator

Asico Real Estate Llc; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

ASICO Real Estate LLC is seeking a highly organized Real Estate Brokerage Administrator to support its brokerage team in Dubai. You will coordinate sales and leasing transactions, prepare documents, and manage property listings across major portals with CRM updates and strict deadline discipline.

Ideal candidates have UAE real estate experience, SPA processing know‑how, and strong coordination and communication skills to ensure smooth day‑to‑day operations in a fast-paced environment.

Qualifications

• 3–5 years in real estate administration or UAE brokerage operations.
• Experience processing SPAs and handling sales & leasing transactions.
• Experience in UAE real estate sector is essential.
• Familiarity with Bayut and Property Finder portals.
• Knowledge of Trakheesi, Dubai REST, RERA regulations and Odoo or similar CRM systems.
• Strong organizational, administrative and coordination skills.

Responsibilities

• Provide daily administrative and operational support to real estate agents and brokerage team.
• Prepare, review and coordinate sales and leasing documentation including SPAs and related forms.
• Coordinate SPA processing and follow up with developers, clients, agents and conveyancers.
• Manage property listings on Bayut, Property Finder, Dubizzle, Genie, Map and other portals.
• Maintain and update CRM records, transaction files and client information.
• Monitor deadlines, track outstanding requirements and ensure timely follow-ups.
• Coordinate with Finance for commission records, invoicing and payments.
• Liaise with Marketing to coordinate listing materials and agent marketing requests.
• Prepare regular operational reports and maintain organized brokerage records.
• Assist with agent onboarding and offboarding including documentation.

Skills

Real estate admin

Brokerage operations

SPA processing

CRM management

Dubai real estate knowledge

Portals listing

Documentation compliance

Communication skills

Tools

Odoo CRM

Job description

Job Overview

ASICO Real Estate LLC is seeking a highly organized detail-oriented and proactive Real Estate Brokerage Administrator to provide comprehensive administrative and operational support to its brokerage team The successful candidate will be responsible for coordinating sales and leasing transactions preparing and processing brokerage documentation managing property listings across major portals maintaining accurate CRM records and ensuring smooth day-to-day operations This role requires a good understanding of Dubai s real estate brokerage processes coordination skills and the ability to manage multiple tasks and deadlines efficiently

Key Responsibilities

• Provide daily administrative and operational support to real estate agents and the brokerage team
• Prepare review and coordinate sales and leasing documentation including RERA Forms A B and F as well as other transaction-related documents
• Coordinate SPA processing and follow up on transaction requirements with developers clients agents and conveyancers
• Manage property listings on Bayut Property Finder Dubizzle Genie Map and other real estate portals ensuring accuracy completeness and compliance with valid advertising permits
• Maintain and update CRM records transaction files client information and supporting documentation
• Monitor transaction deadlines track outstanding requirements and ensure timely follow-ups with all relevant parties
• Coordinate with the Finance Department regarding commission records invoicing payment tracking and follow-ups
• Liaise with the Marketing Department to coordinate listing materials property advertisements and agents marketing requests
• Prepare regular operational reports and maintain organized records of brokerage activities
• Assist with agent onboarding and offboarding including administrative documentation and coordination

Requirements

• 3 5 years of relevant experience in real estate administration or brokerage operations, preferably within UAE based real estate brokerage.
• Proven experience in processing SPAs and handling sales and leasing transactions.
• Previous experience in an administrative role within the UAE real estate sector is essential.
• Working knowledge of major property portals, including Bayut and Property Finder.
• Familiarity with Trakheesi, Dubai REST, RERA regulations, and Odoo or similar CRM systems.
• Good understanding of UAE real estate brokerage documentation and transaction procedures.
• Strong organizational, administrative, communication, and coordination skills.
• Excellent attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently and proactively resolve administrative and operational issues.
• Strong follow-up skills and the ability to coordinate effectively with agents, clients, developers, and internal departments.
• A team-oriented mindset with a commitment to accuracy, efficiency, and operational excellence.