Real Estate Administrator

Sue Global Realty; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

SUE Global Realty in Dubai is seeking a professional Real Estate Administrator to support our team with daily administrative and operational tasks across listings, leasing, and property management.

The role covers CRM maintenance, listing updates on Property Finder and Bayut, coordination with developers, RERA/DLD compliance, and basic HR support. You will work closely with agents to ensure smooth transactions and accurate documentation.

Qualifications

• Experience in Dubai real estate administration or similar environment.
• Strong written and spoken English communications.
• Proficient with MS Office, especially Excel and Word.

Responsibilities

• Create, manage and update property listings on Property Finder, Bayut and other platforms.
• Coordinate listing permits, documentation, availability updates and renewals.
• Maintain CRM records, client databases and property information.
• Distribute incoming leads to agents and monitor follow-ups.
• Coordinate with developers regarding project availability, bookings, inventory and documentation.
• Assist with reservation forms, SPAs and Oqood-related documentation and payment schedules.
• Maintain developer portal records, agency registrations and transaction files.
• Track developer commissions, payment statuses and submissions.
• Prepare and organize sales and leasing documentation, including RERA forms, tenancy agreements and NOC requests.
• Coordinate property transactions with agents, clients, developers and relevant parties.
• Assist with Ejari registration, tenancy renewals and handover documentation.
• Follow up on maintenance requests and tenant communications.
• Maintain accurate transaction and property records.
• Support administrative procedures involving DLD, RERA, Trakheesi and other authorities.
• Monitor advertising permits and deadlines.
• Manage office correspondence, emails, calls, appointments and filing.
• Maintain invoices, receipts, commission trackers and administrative financial records.
• Prepare daily and weekly operational reports for management.
• Coordinate with agents and management to ensure smooth office operations.

Skills

CRM management

Listing management

English communication

Excel

Tools

Property Finder

Bayut

CRM systems

Job description

SUE Global Realty is a Dubai-based real estate company specializing in off-plan properties, secondary market transactions, leasing, property management and real estate investment opportunities across the UAE and Thailand.

We are looking for a professional, organized and proactive Real Estate Administrator to support our team and manage daily administrative and operational activities.

Key Responsibilities

Property Listings & CRM Management

• Create, manage and update property listings on Property Finder, Bayut and other platforms.
• Coordinate listing permits, property documentation, availability updates and renewals.
• Maintain CRM records, client databases and property information.
• Distribute incoming leads to agents and monitor follow-ups.

Off-Plan & Developer Coordination

• Coordinate with developers regarding project availability, bookings, inventory and documentation.
• Assist with reservation forms, SPAs, Oqood-related documentation and payment schedules.
• Maintain developer portal records, agency registrations and transaction files.
• Track developer commissions, payment statuses and outstanding submissions.

Sales, Leasing & Property Management

• Prepare and organize sales and leasing documentation, including applicable RERA forms, tenancy agreements and NOC requests.
• Coordinate property transactions with agents, clients, developers and relevant parties.
• Assist with Ejari registration, tenancy renewals and handover documentation.
• Follow up on maintenance requests, tenant communications and property management matters.
• Maintain accurate transaction and property records.

Compliance & Office Administration

• Support administrative procedures involving DLD, RERA, Trakheesi and other relevant authorities.
• Monitor advertising permits, documentation requirements and important deadlines.
• Manage office correspondence, emails, calls, appointments and filing.
• Maintain invoices, receipts, commission trackers and administrative financial records.
• Prepare daily and weekly operational reports for management.
• Coordinate with agents and management to ensure smooth office operations.

HR & Recruitment Support

• Assist management with recruitment and hiring coordination.
• Publish job vacancies on LinkedIn and other recruitment platforms.
• Review applications, shortlist candidates and schedule interviews.
• Coordinate candidate communication and employee onboarding.
• Maintain staff records, attendance, leave tracking and document expiry dates.
• Coordinate employment visa and HR-related documentation with management and external service providers.

Requirements

• Previous experience in Dubai real estate administration.
• Practical knowledge of Property Finder, Bayut and CRM systems.
• Familiarity with Dubai real estate procedures, documentation and DLD/RERA requirements.
• Understanding of off-plan transactions and developer coordination.
• Proficiency in Microsoft Office, particularly Excel.
• Strong written and spoken English communication skills.
• Excellent organizational skills, attention to detail and time management.
• Ability to work independently, multitask and prioritize responsibilities.
• Professional attitude, reliability and ability to handle confidential information.
• Experience supporting recruitment or basic HR administration is an advantage.
• Candidates currently based in Dubai are preferred.
• Immediate or short-notice availability is an advantage.