Real Estate Administrator

Burj Line Builders; Dubai; On-site; AED 75,000 - 120,000; Full time

Job summary

Burj Line Builders is seeking an experienced Real Estate Administrator to join its Family Office in Dubai. The role covers day-to-day administration, property management, and facility management of the real estate portfolio, acting as the central contact for services, payments, access, documentation, and coordination with agents.

Requirements include prior real estate agency experience and fluent English with strong communication and organizational skills.

Qualifications

• Fluent English with excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple properties.
• Experience in property management, facility management, or real estate administration is a strong plus.
• Prior experience working in a real estate agency is mandatory

Responsibilities

• Admin: Re-register and centralize all accounts and accesses under a single login and email address.
• Admin: Monitor and control payment of service charges, DEWA, Empower.
• Admin: Maintain and organize all documentation related to the company and property.
• Property Management: Create and manage property listings and maintain communication with real estate agents.
• Property Management: Issue and manage viewing passes and coordinate access for property viewings.
• Property Management: Liaise with tenants and agents throughout the leasing process.
• Property Management: Oversee and control the collection of cash payments and cheques from tenants.
• Facility Management: Coordinate and order facility management services for all units, including cleaning, maintenance and technical support.
• Facility Management: Monitor service quality and respond promptly to maintenance issues.
• Facility Management: Manage vendor relationships and service contracts

Skills

Fluent English

Organizational skills

Strong communication

Property management exposure

Job description

About the Role

We are looking for an experienced Real Estate Administrator to join our Family Office, responsible for the day-to-day administration, property management, and facility management of our real estate portfolio. The successful candidate will act as the central point of contact for facility services, payments, access management, documentation, and coordination with real estate agents.

Key Responsibilities

Administration

• Re-register and centralize all accounts and accesses under a single set of logins and email address
• Monitor and control payment of service charges, DEWA, Empower
• Maintain and organize all documentation related to the company and property

Property Management

• Create and manage property listings, maintaining ongoing communication with real estate agents
• Issue and manage viewing passes and coordinate access for property viewings
• Liaise with tenants and agents throughout the leasing process
• Oversee and control the collection of cash payments and cheques from tenants

Facility Management

• Coordinate and order facility management services for all units, including cleaning, maintenance and technical support
• Monitor service quality and respond promptly to maintenance issues
• Manage vendor relationships and service contracts

Requirements

• Prior experience working in a real estate agency is mandatory
• Fluent English with excellent written and verbal communication skills
• Additional experience in property management, facility management, or real estate administration is a strong plus
• Strong organizational skills with the ability to manage multiple properties