Administrator

VN Capitals; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

VN Capitals in Dubai seeks an experienced Administrator for day-to-day administration, property and facility management of our real estate portfolio. You will coordinate payments, access control, and documentation, acting as the central point of contact with agents and service providers.

The role requires prior real estate agency experience, fluent English with strong communication, and excellent organizational skills to manage multiple properties efficiently.

Qualifications

• Prior experience working in a real estate agency is mandatory.
• Fluent English with excellent written and verbal communication skills.
• Additional experience in property management, facility management, or real estate administration is a strong plus.
• Strong organizational skills with the ability to manage multiple properties.

Responsibilities

• Administration: Re-register and centralize all accounts and accesses under a single set of logins and email address.
• Property Management: Create and manage property listings, maintain communication with real estate agents, issue viewing passes, coordinate access for viewings, liaise with tenants and agents through leasing.
• Facility Management: Coordinate and order facility management services for all units, monitor service quality, respond to maintenance issues, manage vendor relationships and service contracts.

Skills

Fluent English

Organizational skills

Property management knowledge

Job description

About the Role

We are looking for an experienced Administrator to join our Family Office, responsible for the day-to-day administration, property management, and facility management of our real estate portfolio. The successful candidate will act as the central point of contact for facility services, payments, access management, documentation, and coordination with real estate agents.

Key Responsibilities

Administration

• Re-register and centralize all accounts and accesses under a single set of logins and email address
• Monitor and control payment of service charges, DEWA, Empower
• Maintain and organize all documentation related to the company and property

Property Management

• Create and manage property listings, maintaining ongoing communication with real estate agents
• Issue and manage viewing passes and coordinate access for property viewings
• Liaise with tenants and agents throughout the leasing process
• Oversee and control the collection of cash payments and cheques from tenants

Facility Management

• Coordinate and order facility management services for all units, including cleaning, maintenance and technical support
• Monitor service quality and respond promptly to maintenance issues
• Manage vendor relationships and service contracts

Requirements

• Prior experience working in a real estate agency is mandatory
• Fluent English with excellent written and verbal communication skills
• Additional experience in property management, facility management, or real estate administration is a strong plus
• Strong organizational skills with the ability to manage multiple properties