Purchasing Assistant

THE ARTS CLUB; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

THE ARTS CLUB in Dubai is looking for dynamic Purchasing professionals to ensure extraordinary service for members. You will handle purchase requests, negotiate prices, and follow up on orders, ensuring quality and efficiency.

Ideal candidates need a minimum of 2 years in hospitality, excellent English skills, and good computer literacy. Join a community that values comfort, hospitality, and elegance.

Qualifications

• Minimum 2 years’ experience in hospitality environments.
• Excellent level of English, written and spoken.
• Good computer literacy is essential.

Responsibilities

• Check system daily and complete administrative procedures regarding purchase requests.
• Negotiate best price quotations ensuring quality and efficient delivery.
• Verify and follow up on all pending orders.

Skills

Customer service

Analytical thinking

Negotiation

Problem-solving

Tools

Adacp software

Job description

The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like‑minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. A lifestyle for our members. The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.

About the Role

We are currently seeking passionate and dynamic Purchasing professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

Key Responsibilities

• Check the system daily and complete all administrative procedures concerning allocated received requests and orders.
• Check queries and request clarifications or any concerns regarding received purchase requests data, description, units, quantities and specifications.
• Request and negotiate best price quotations (minimum 3 quotations), ensuring best quality for all received orders and forward same for approval, while ensuring the best delivery schedule.
• Handle timely the daily market list, allocating orders, checking new items included for price and availability, ensuring approvals for onward vendor order confirmation.
• Check and ensure that all approved and authorized purchase orders are timely forwarded to the concerned vendors.
• Verify and follow up on all pending orders (approved and under approval) through system reports and/or by reporting any concerns.
• Investigate and clarify price, quantity and quality discrepancies with the approved order being reported upon delivery by the vendors.
• Review and update all personally entered (locked) price quotations, quote validity and supplier’s data in the system.

Specific Requirements

• Minimum 2years’ experience in the same or similar role in hospitality environments.
• Excellent level of English, written and spoken.
• Good computer literacy is essential.
• Be an analytical, pragmatic thinker.
• Knowledge of Adacp software will be an advantage.
• Demonstrate integrity in all dealings and maintain high level of confidentiality.
• Ability to work long shifts and sit for the extended period of time.