Property Onboarding Specialist

Deluxe Holiday Homes; Dubai; On-site; AED 156,240 - 234,360; Full time

Job summary

Deluxe Holiday Homes in Dubai seeks a Property Onboarding Coordinator & Administrator to manage onboarding of new properties, coordinate inspections, quotations, and documentation, and ensure a smooth handover to Operations.

You will collaborate with Business Development, Maintenance, Interior Design, Procurement, Revenue Management, Listing, Reservations, Customer Support, and Operations to meet timelines and maintain accurate onboarding records.

Qualifications

• Minimum 2 years of experience in property management, hospitality, administration, or related field.
• Strong administrative, organizational, and coordination skills.
• Experience reviewing inspection reports and preparing quotations.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Proficiency in Google Workspace, ClickUp, PMS systems, Microsoft Office.

Responsibilities

• Coordinate onboarding for newly acquired properties from initial inspection through onboarding completion.
• Assign inspectors and coordinate property inspections.
• Schedule onboarding activities: inspections, maintenance, furnishing, cleaning, photography, access arrangements.
• Maintain onboarding schedules and inform stakeholders of upcoming activities.
• Prepare and coordinate onboarding, setup, furnishing, inventory, and interior design quotations.
• Submit quotations within established timelines and track approvals.
• Maintain onboarding documentation across PMS, ClickUp, Google Workspace and other systems.
• Coordinate permit applications and approvals, move-in/move-out permits, NOCs, and access requirements.
• Facilitate cross-department communication regarding onboarding requirements and project updates.
• Coordinate with interior designers, procurement, maintenance and other teams to obtain quotation information.
• Support final inspections and property handovers to Operations.

Skills

Property management

Administration

Coordination

Inspection reports

Communication

Google Workspace

ClickUp

PMS systems

Microsoft Office

Tools

Google Workspace

ClickUp

PMS systems

Microsoft Office

Job description

Deluxe Holiday Homes in Dubai seeks a Property Onboarding Coordinator & Administrator to manage onboarding of new properties, coordinate inspections, quotations, and documentation, and ensure a smooth handover to Operations.

You will collaborate with Business Development, Maintenance, Interior Design, Procurement, Revenue Management, Listing, Reservations, Customer Support, and Operations to meet timelines and maintain accurate onboarding records.