Property Management Assistant

Ultimate HR Solutions; Dubai; On-site; AED 90,000 - 150,000; Full time

Benefits offered by this job

Employment Visa

Medical Insurance

Other UAE law benefits

Job summary

Ultimate HR Solutions in Dubai is seeking an experienced Property Manager to oversee real estate operations and community management. You will respond to inquiries, supervise vendors, conduct inspections, manage leasing, and ensure effective communication with homeowners and tenants.

The role requires strong knowledge of Dubai's real estate market, regulatory requirements, and proficiency in MS Office and industry software.

Qualifications

• Minimum of 5 years of experience in real estate property and/or community management.
• Preferred certifications: M100 M202 M201.
• Associate degree in Property Management or related field preferred.

Responsibilities

• Respond to tenant inquiries and external agents promptly and professionally.
• Oversee vendors and contractors for cleaning, maintenance, and security.
• Conduct regular property inspections to identify maintenance issues.
• Maintain cleanliness and upkeep of facilities, grounds, and common areas.
• Communicate with tenants via email, phone, and in-person meetings.
• Manage all leasing processes.
• Prepare and distribute tenant notices regarding rent reminders and maintenance schedules.
• Coordinate with Owners Association to address resident concerns; collect service charges and provide financial reports.
• Assist OA in developing long-term community plans including capital improvements.

Skills

Tenant relations

Vendor management

Communication

Detail orientation

Education

Associate degree in Property Management or related field

Tools

MS Office

YARDI

Iskaan Mollak

Job description

Responsibilities

• Responding to external agent or potential tenant inquiries.
  


• Assist in overseeing the operations of vendors and contractors for various services such as cleaning maintenance and security.
  


• Conduct regular property inspections to identify and address maintenance issues.
  


• Oversee the cleanliness and upkeep of the facility including grounds and common areas.
  


• Maintain regular and effective communication with tenants through email phone and inperson meetings.
  


• Address tenant inquiries concerns and complaints promptly and professionally.
  


• Manage all of the leasing processes.
  


• Assist in preparing and distributing tenant notices regarding rent reminders maintenance schedules and policy updates.
  


• Maintain effective communication with homeowners via email phone and WhatsApp when required and coordinate withthe Owners Association (OA) to promptly and effectively address resident complaints disputes and concerns
  


• Extract opening balances and newly invoiced charges from MOLLAKs reports.
  


• Assist the OA in collecting due and overdue service charges through circular notices and followup emails. Provide regular financial reports to management on service charge collections.
  


• Support the OA in developing longterm plans for the community including capital improvements and strategic initiatives.
  

Requirements

• Minimum of 35 years of experience in real estate property and/or community management or a related field.
  


• Preferred Certifications: M100 M202 M201
  


• AnAssociates degree in Property Management Real Estate Business Administration or a related field is preferred.
  


• Indepth knowledge of the Dubai real estate market and local regulatory in MS Office and relevant software: YARDI Iskaan Mollak.
  


• Ability to maintain high ethical standards and integrity in all property management activities.
  


• Ability to work effectively as part of a property management team and coordinate activities with other departments.
  


• Ability to pay attention to detail in lease agreements financial reports and property inspections.
  


• Skill in collecting rent payments handling delinquent accounts and managing financial records
  

Benefits

• Employment Visa Medical Insurance and Other benefits as per UAE law.