Property & Facilities Administrator

LYNX International; Dubai; On-site; AED 133,920 - 200,880; Full time

Job summary

A multi-vertical group in Dubai is seeking a Property & Facilities Administrator to manage administrative functions across real estate and facility management. Key responsibilities include maintaining property records, coordinating with tenants and vendors, and supporting various teams. Applicants should have 2–3 years of relevant experience, strong Excel skills, and a bachelor's degree in a related field.

Qualifications

• 2–3 years of hands-on experience in property or facilities administration in the UAE.
• Solid knowledge of MS Office, especially Excel.
• Exposure to digital marketing is a strong plus.

Responsibilities

• Maintain accurate property records and payment logs.
• Coordinate with tenants and vendors for service requests.
• Prepare daily/weekly Excel trackers and reports.

Skills

Attention to detail

Client coordination

Proficiency in Excel

Multitasking

Basic accounting skills

Verbal and written communication in English

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Canva

Job description

We are hiring a committed and detail-oriented Property & Facilities Administrator to manage the end-to-end administrative functions across our real estate, facility management, and trading divisions. This position requires someone who can handle both back-end operations and client-facing coordination with precision.

You’ll be responsible for maintaining property records, preparing reports, tracking payments, coordinating with tenants and vendors, and supporting various teams including fit-outs, digital marketing, and procurement. A strong grip on Excel and multitasking across departments is key to success in this role.

Key Responsibilities

• Maintain accurate property records, lease documents, and payment logs
• Coordinate with tenants, vendors, and in-house teams for service requests and updates
• Prepare daily/weekly Excel trackers, reports, and project logs
• Assist in invoicing, petty cash records, and basic expense monitoring
• Handle documentation for facility-related operations, AMC renewals, and fit-out works
• Support internal marketing efforts with Canva or digital content coordination
• Ensure compliance with company processes and timely documentation flow
• Act as an admin support hub for operations, accounts, and trading teams

Requirements

• 2–3 years of hands-on experience in property or facilities administration in the UAE
• Solid knowledge of MS Office, especially Excel (data tracking, reporting)
• Experience in basic accounting, petty cash handling, and invoice tracking
• Exposure to digital marketing (social media posts, Canva, basic tools) is a strong plus
• Prior involvement in documentation, lease tracking, and service coordination
• Well-organized, detail-oriented, and proactive in task follow-ups
• Ability to multitask across property, fit-out, and trading-related admin roles
• Strong verbal and written communication skills in English
• Bachelor’s degree in Business Administration or related field preferred

About the Company

Lynx International is a multi-vertical group headquartered in Dubai Production City, specializing in Real Estate Services, Integrated Facility Management, Technical Contracting, Interior Decor Fit-outs and Global Trading. With an ambitious vision to “Reimagine Real Estate Operations – Sustainably. Intelligently. Seamlessly.” we deliver cutting-edge, cost-efficient, and AI-integrated solutions to landlords, developers, and enterprises across the UAE, MENA and ASIA region.

Our global trading division sources high-demand products ranging from electric vehicles to smart home systems and luxury furnishings, while our facilities arm focuses on TFM, retrofits, and energy-efficient building operations. Backed by visionary leadership and empowered by operational excellence, LYNX International is fast becoming a disruptive force in the real estate and B2B services industry.