Project Secretary ( Arabic)

confidential; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Confidential in Dubai is seeking an experienced Document Controller to manage project documentation, control revisions, and ensure timely retrieval of drawings, transmittals, and correspondence for the project team.

The role requires at least five years of UAE construction document management experience, excellent typing, proficiency with MS Word, Excel and desktop publishing, and a disciplined, confidential, detail‑oriented approach.

Qualifications

• Graduate with practical hands-on experience in document management in UAE construction projects.
• Excellent typing skills and proficiency with MS Word, data management and spreadsheets.
• Able to keep sensitive information confidential and work without supervision.
• Familiar with e-document management systems and engineering/ procurement/ construction docs.

Responsibilities

• Typing of site documents, memos, transmittals as required by Project Manager.
• Check quality of documents and maintain project filling system.
• Produce and maintain Document Progress Reports for Project Managers.
• Prepare document transmittals and collect documents from consultants and contractors.
• Ensure up-to-date working files and drawing revisions.
• Coordinate all activities related to document control, including technical and commercial correspondence.
• Ad hoc duties to assist project team as needed.

Skills

Typing skills

E-document management

Confidential information handling

Organization

Attention to detail

Communication

Tools

MS Word

Excel

Desktop publishing

Job description

• Typing of site documents, correspondences, MOMs, memos, transmittal as required specifically by Project Manager and other team members.
• Checking quality of documents.
• Setting up & Maintain project filling system that supports efficient information management.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Develop and implement processes related to document control and management.
• Ensure proper logging and indexing of all documents such that timely retrieval of documents can be done, when needed.
• Teaming up with other documentation groups, as applicable.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Ad hoc duties as required to assist the project team.
• Produce and maintain Document Progress Reports to Project Managers.
• Prepares Document Transmittals, Delivery and collection of documents from Consultants, Contractors, Authorities and internally.
• Ensure working files are kept up to date with most recent documents and drawing revisions.

• Should be Graduate with practical / hands-on experience in document management roles in construction projects of at least 5 years in UAE.
• Excellent Typing skills, with proficiency working with personal computer applications, such as MS Word processing program, data management, spreadsheet, and desktop publishing applications.
• Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision.
• Familiar with e-Document management systems.
• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Able to work in a fast-paced and deadline-driven environment.
• Should be highly organized and pro-active.
• Have keen attention to details.
• Possess brilliant human relationship skills, in addition to being able to communicate orally and in writing.Able to handle English and Arabic communication and correspondence with excelleance.