Project Records Controller & Document Management Expert

Parsons; Abu Dhabi Emirate; On-site; AED 7,000 - 10,000; Full time

Job summary

Parsons Corporation in Abu Dhabi Emirate is seeking a Document Controller - Project Records to manage project records, transmittals, electronic filing, and document tracking for engineering and construction teams. You will ensure documents are registered, distributed, reviewed, and stored in line with procedures and client requirements.

The role emphasizes accuracy, audit readiness, and timely reporting, with daily collaboration across operations, engineering, and construction disciplines on

Qualifications

• Degree or diploma in a related discipline.
• Minimum 5 years of document control experience within an engineering design, consulting, construction, or infrastructure project environment.
• Hands-on experience using Asite for electronic document management is required.
• Working knowledge of MS Windows, word processing software, spreadsheet tools, database applications, and standard office automation systems.
• Strong written and verbal communication skills with the ability to interact effectively with engineers, managers, contractors, and project stakeholders.

Responsibilities

• Coordinate the flow of controlled documents between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
• Process project documents through defined review, approval, distribution, filing, and close-out procedures.
• Maintain document numbering systems, approval workflows, signature requirements, revision controls, and distribution rules according to project requirements.
• Receive, register, track, monitor, and update documents using approved electronic document management systems.
• Prepare document logs, transmittals, registers, status reports, review trackers, and other project documentation reports as required.
• Use Asite to manage documentation workflows, submissions, comments, approvals, document history, and controlled project communication.
• Scan, upload, index, and store documents electronically to support accurate retrieval and long-term record management.
• Maintain project databases and ensure information is entered accurately, consistently, and within required timelines.
• Expedite document reviews, signatures, approvals, and release of supplier and internally produced documents.
• Support data distribution schedules based on client, project, department, supplier, and consultant requirements.
• Assist junior document control staff with project-specific procedures and daily document control activities.
• Perform related administrative tasks such as typing, filing, call handling, messenger coordination, and general office support when required.
• Work closely with project personnel and management to resolve document status issues, missing information, delayed approvals, and record discrepancies.
• Contribute to a deadline-driven project environment by maintaining accurate, timely, and well-organized documentation.

Skills

Document control

Records management

Data entry

Team coordination

Deadline management

Filing systems

Document numbering

Education

Degree or diploma in a related discipline

Tools

Asite

MS Windows

Word processing

Spreadsheet tools

Job description

Parsons Corporation in Abu Dhabi Emirate is seeking a Document Controller - Project Records to manage project records, transmittals, electronic filing, and document tracking for engineering and construction teams. You will ensure documents are registered, distributed, reviewed, and stored in line with procedures and client requirements.

The role emphasizes accuracy, audit readiness, and timely reporting, with daily collaboration across operations, engineering, and construction disciplines on