Project Public Relations Officer

Mammoet; Abu Dhabi; On-site; AED 111,600 - 200,880; Full time

Job summary

Mammoet in Abu Dhabi, UAE, is seeking a Projects Public Relations Officer (Projects PRO) to support planning, mobilization, execution, and close-out of projects. You’ll coordinate administrative, compliance, and stakeholder activities, serving as a key interface among project teams, clients, and support functions.

The role emphasizes documentation, permits, personnel mobilization, and site access, ensuring work complies with procedures and regulatory requirements while maintaining accurate

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Logistics, or a related discipline.
• 2–5 years of experience in project coordination, project administration, operational support, logistics, or related roles.
• Experience in construction, heavy lifting, transport, oil & gas, energy, infrastructure, or industrial projects is an advantage.

Responsibilities

• Support Project Managers throughout the project lifecycle, from initiation and mobilization to execution and close-out.
• Coordinate project documentation, permits, approvals, and records required for project execution.
• Monitor and track project action items, deliverables, approvals, and key milestones.
• Organize project meetings and prepare meeting minutes, action logs, and status updates.
• Maintain accurate and organized project files, ensuring documentation is complete, up to date, and readily accessible.
• Assist in coordinating personnel, equipment, accommodation, transportation, and site access requirements to support project mobilization.
• Support project reporting activities and maintain project trackers, registers, and progress reports.
• Coordinate project-specific permits and approvals required for site operations, equipment mobilization, and project activities.
• Ensure project personnel maintain valid documentation and certifications required for project execution.
• Monitor permit, license, and approval validity and proactively coordinate timely renewals where required.
• Support internal audits, compliance reviews, and project assurance activities by maintaining accurate project records.
• Act as a focal point for project-related administrative and coordination matters between project teams, support functions, clients, subcontractors, and external stakeholders.
• Support client communications related to mobilization requirements, documentation submissions, access arrangements, and project logistics.
• Coordinate document submissions and follow up on approvals with clients and other stakeholders.
• Track stakeholder actions and requests to ensure timely responses and resolution.
• Coordinate logistics activities associated with project mobilization and demobilization.
• Support the coordination of heavy transport permits, road permits, and other operational requirements where applicable.
• Liaise with internal departments to ensure the timely availability of resources and support services required for successful project execution.
• Assist in resolving administrative and logistical issues that may impact project progress.
• Identify opportunities to improve project coordination processes, administrative efficiency, and service delivery.
• Contribute to project close-out activities, lessons learned, and continuous improvement initiatives.
• Support the implementation and maintenance of company project management standards, procedures, and best practices.

Skills

Planning & Coordination

Stakeholder Management

Communication

Multitasking & Deadlines

Administrative Skills

MS Office Proficiency

Education

Bachelor's/Diploma in Business Admin, PM, Engineering, Logistics

Tools

MS Office Suite

Job description

SUMMARY OF THE ROLE

Projects Public Relations Officer (Projects PRO)

Location: Abu Dhabi, UAE

The Projects PRO supports the successful planning, mobilization, execution, and close-out of projects by coordinating project-related administrative, compliance, and stakeholder activities. The role serves as a key interface between Project Managers, Operations, Engineering, SHE-Q, Procurement, Clients, and other stakeholders to ensure project documentation, permits, personnel mobilization, and operational requirements are managed efficiently and delivered on time.

The position plays a critical role in supporting project delivery through effective coordination, communication, and administrative control while ensuring compliance with company procedures and applicable regulatory requirements.

WHAT YOU’LL BE DOING

Project Coordination & Administration

• Support Project Managers throughout the project lifecycle, from initiation and mobilization to execution and close-out.
• Coordinate project documentation, permits, approvals, and records required for project execution.
• Monitor and track project action items, deliverables, approvals, and key milestones.
• Organize project meetings and prepare meeting minutes, action logs, and status updates.
• Maintain accurate and organized project files, ensuring documentation is complete, up to date, and readily accessible.
• Assist in coordinating personnel, equipment, accommodation, transportation, and site access requirements to support project mobilization.
• Support project reporting activities and maintain project trackers, registers, and progress reports.

Compliance & Permitting Support

• Coordinate project-specific permits and approvals required for site operations, equipment mobilization, and project activities.
• Ensure project personnel maintain valid documentation and certifications required for project execution.
• Monitor permit, license, and approval validity and proactively coordinate timely renewals where required.
• Support internal audits, compliance reviews, and project assurance activities by maintaining accurate project records.

Stakeholder & Client Coordination

• Act as a focal point for project-related administrative and coordination matters between project teams, support functions, clients, subcontractors, and external stakeholders.
• Support client communications related to mobilization requirements, documentation submissions, access arrangements, and project logistics.
• Coordinate document submissions and follow up on approvals with clients and other stakeholders.
• Track stakeholder actions and requests to ensure timely responses and resolution.

Logistics & Operational Support

• Coordinate logistics activities associated with project mobilization and demobilization.
• Support the coordination of heavy transport permits, road permits, and other operational requirements where applicable.
• Liaise with internal departments to ensure the timely availability of resources and support services required for successful project execution.
• Assist in resolving administrative and logistical issues that may impact project progress.

Continuous Improvement

• Identify opportunities to improve project coordination processes, administrative efficiency, and service delivery.
• Contribute to project close-out activities, lessons learned, and continuous improvement initiatives.
• Support the implementation and maintenance of company project management standards, procedures, and best practices.

WHAT YOU’LL NEED

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Logistics, or a related discipline.
• 2–5 years of experience in project coordination, project administration, operational support, logistics, or related roles.
• Experience in construction, heavy lifting, transport, oil & gas, energy, infrastructure, or industrial projects is an advantage.

Skills & Competencies

• Strong planning, coordination, and organizational skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple priorities and meet deadlines in a dynamic project environment.
• Strong administrative, document control, and reporting capabilities.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Teams.
• Detail-oriented with a proactive and solution-focused approach.
• Ability to work effectively with multidisciplinary and multicultural teams.
• Basic understanding of project management principles and project lifecycles.
• Knowledge of UAE permitting and regulatory processes is advantageous.

WHAT YOU’LL GET

• Exposure to world‑class heavy lifting and transport projects.
• Career development opportunities within Project Management and Operations.
• Hands‑on experience across the complete project lifecycle.
• Collaboration with global project teams and industry experts.
• A challenging and rewarding environment focused on learning, growth, and innovation.
• Opportunities to build a long‑term career with a leading international company.