Projects PRO: Coordination & Compliance Lead

Mammoet; Abu Dhabi; On-site; AED 111,600 - 200,880; Full time

Job summary

Mammoet in Abu Dhabi, UAE, is seeking a Projects Public Relations Officer (Projects PRO) to support planning, mobilization, execution, and close-out of projects. You’ll coordinate administrative, compliance, and stakeholder activities, serving as a key interface among project teams, clients, and support functions.

The role emphasizes documentation, permits, personnel mobilization, and site access, ensuring work complies with procedures and regulatory requirements while maintaining accurate

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Logistics, or a related discipline.
• 2–5 years of experience in project coordination, project administration, operational support, logistics, or related roles.
• Experience in construction, heavy lifting, transport, oil & gas, energy, infrastructure, or industrial projects is an advantage.

Responsibilities

• Support Project Managers throughout the project lifecycle, from initiation and mobilization to execution and close-out.
• Coordinate project documentation, permits, approvals, and records required for project execution.
• Monitor and track project action items, deliverables, approvals, and key milestones.
• Organize project meetings and prepare meeting minutes, action logs, and status updates.
• Maintain accurate and organized project files, ensuring documentation is complete, up to date, and readily accessible.
• Assist in coordinating personnel, equipment, accommodation, transportation, and site access requirements to support project mobilization.
• Support project reporting activities and maintain project trackers, registers, and progress reports.
• Coordinate project-specific permits and approvals required for site operations, equipment mobilization, and project activities.
• Ensure project personnel maintain valid documentation and certifications required for project execution.
• Monitor permit, license, and approval validity and proactively coordinate timely renewals where required.
• Support internal audits, compliance reviews, and project assurance activities by maintaining accurate project records.
• Act as a focal point for project-related administrative and coordination matters between project teams, support functions, clients, subcontractors, and external stakeholders.
• Support client communications related to mobilization requirements, documentation submissions, access arrangements, and project logistics.
• Coordinate document submissions and follow up on approvals with clients and other stakeholders.
• Track stakeholder actions and requests to ensure timely responses and resolution.
• Coordinate logistics activities associated with project mobilization and demobilization.
• Support the coordination of heavy transport permits, road permits, and other operational requirements where applicable.
• Liaise with internal departments to ensure the timely availability of resources and support services required for successful project execution.
• Assist in resolving administrative and logistical issues that may impact project progress.
• Identify opportunities to improve project coordination processes, administrative efficiency, and service delivery.
• Contribute to project close-out activities, lessons learned, and continuous improvement initiatives.
• Support the implementation and maintenance of company project management standards, procedures, and best practices.

Skills

Planning & Coordination

Stakeholder Management

Communication

Multitasking & Deadlines

Administrative Skills

MS Office Proficiency

Education

Bachelor's/Diploma in Business Admin, PM, Engineering, Logistics

Tools

MS Office Suite

Job description

Mammoet in Abu Dhabi, UAE, is seeking a Projects Public Relations Officer (Projects PRO) to support planning, mobilization, execution, and close-out of projects. You’ll coordinate administrative, compliance, and stakeholder activities, serving as a key interface among project teams, clients, and support functions.

The role emphasizes documentation, permits, personnel mobilization, and site access, ensuring work complies with procedures and regulatory requirements while maintaining accurate