Project Operations Controller

RecruitMe Plus; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

RecruitMe Plus is seeking a reliable Project Operations Controller to manage day-to-day financial tracking, coordination, and documentation for a private residential development project. The role focuses on administrative and operational support, ensuring payments timelines and project documents are monitored to keep the project on track and within budget.

You will coordinate with suppliers, contractors, architects and management, follow up on timelines, assist with scheduling, and maintain logs

Qualifications

• 3 to 7 years of experience in project coordination, construction administration or operations.
• Good English communication skills.
• Strong organizational skills and attention to detail.
• Ability to follow up, multitask and keep clear records.
• Basic understanding of project timelines, invoices and procurement processes.

Responsibilities

• Financial & payment tracking and invoicing support.
• Check and record incoming invoices; ensure payments match work completed.
• Maintain simple logs for expenses and budgets.
• Coordinate with contractors, suppliers, architects and project manager on timelines.
• Keep management updated on progress and any delays.
• Assist with scheduling and basic project tracking.
• Procurement and logistics support; track material orders and shipments.
• Verify deliveries and update simple records (BOQs, delivery notes).
• Organize contracts, drawings, receipts and reports; keep project folders accessible.
• Maintain list of contracts and scopes of work; ensure changes are recorded.

Skills

English communication

Organizational skills

Attention to detail

Follow-up

Record keeping

Job description

Role Summary:

Our client is looking for a reliable and organized Project Operations Controller to help manage the day-to-day financial tracking coordination and documentation for a private residential development project. The role is mainly administrative and operational supporting smooth communication between suppliers contractors architects and management.

This person ensures that payments timelines and project documents are monitored properly helping the project stay on track and within budget.

Key Responsibilities:

• Financial & Payment Tracking.
• Check and record incoming invoices.
• Track payment schedules and ensure payments match completed work.
• Maintain simple logs for expenses and budgets.

Project Coordination:

• Follow up with contractors suppliers architects and the project manager on timelines.
• Keep management updated on progress and any delays.
• Assist with scheduling and basic project tracking.
• Procurement & Logistics Support.
• Help track material orders and shipments.
• Verify deliveries and update simple records (BOQs delivery notes etc.).

Documentation & Filing:

• Organize contracts drawings receipts and reports.
• Keep project folders updated and easy to access.

Contract Administration:

• Maintain a list of all contracts and scopes of work.
• Ensure any changes or updates are saved and recorded properly.

Qualifications:

• 3 to 7 years of experience in project coordination construction administration or operations.
• Good English communication skills.
• Strong organizational skills and attention to detail.
• Ability to follow up multitask and keep clear records.
• Basic understanding of project timelines invoices and procurement processes.

Summary:

This role is suitable for someone practical organized and proactive-someone who can manage follow-ups track finances and keep the project running smoothly without unnecessary complexity.