Project Manager Dubai

YKONE; Dubai; On-site; AED 180,000 - 250,000; Full time

Job summary

YKONE in Dubai is seeking an International Assistant Project Manager to oversee project workflows, coordinate resources, and ensure timely delivery across campaigns in the fashion, luxury, and beauty sectors.

You will report to the International Client Director and support Account Managers and Client Partners with process excellence, risk management, and documentation across multiple international projects.

Qualifications

• Bachelor’s degree in Project Management, Business, or a related field.
• 2–3 years of experience in project management, ideally within a fast-paced agency environment.
• Strong organizational skills and a proactive approach to problem-solving.
• Excellent communication and coordination abilities.
• Proficiency in project management tools (Salesforce, Monday.com, Travelperk) and understanding of project management methodologies.

Responsibilities

• Oversee and maintain project workflows, tracking progress to ensure timely task completion.
• Set up project phases in the project management tool, ensuring visibility into timelines and responsibilities.
• Identify bottlenecks or delays and communicate them to the Account Manager to keep projects on track.
• Coordinate with creative, production, and cross-functional teams to allocate resources based on project needs.
• Maintain the project schedule, managing internal deadlines and adjusting resources as necessary.
• Assist with the setup and execution of project kickoffs and ensure briefs on timelines.
• Conduct quality checks and ensure deliverables meet defined standards before moving to next phase.
• Generate and maintain project documentation, progress updates, milestones, and scope changes.

Skills

Project coordination

Workflow management

Communication

Organization

English fluency

Arabic knowledge

Education

Bachelor’s degree in Project Management

Bachelor’s degree in Business

Tools

Salesforce

Monday.com

Travelperk

Google Suite

Job description

YKONE is a global marketing group trusted by iconic brands from the fashion, luxury, travel & beauty industries. Since 2008, we have been helping brands to connect with, engage or grow their audience through impactful stories crafted and spread by the world’s most powerful or creative influencers.

Our creative DNA & data-driven approach allows us to conduct international projects for various actors including Nespresso, L’Oréal, Dior, Chanel, TAG Heuer, Estée Lauder as well as several Tourism Offices in the world (Visit Abu Dhabi, Visit Turkey, Visit the USA…).

Headquartered in Paris, YKONE has offices in Milan, Dubai, Berlin, Munich, Abu Dhabi, Geneva, Miami, Riyadh, Hong Kong, Shanghai, Doha and Las Vegas.

The International Assistant Project Manager will report to the International Client Director and join the International Project Management team.

YOUR MISSION

About the Role:

This role focuses on operational oversight and quality control throughout projects, ensuring that tasks flow efficiently and timelines are met to support seamless execution across all phases. By managing these internal processes, the Project Manager enables the Account Manager and Client Partner to concentrate on client relationships and strategic direction.

Key responsibilities:

Project Workflow Management:

• Oversee and maintain project workflows, tracking progress to ensure timely task completion.
• Set up project phases in the project management tool, ensuring all team members have clear visibility into timelines and responsibilities.
• Identify potential bottlenecks or delays and communicate them to the Account Manager to keep projects on track.

Resource Coordination and Scheduling:

• Coordinate with creative, production, and other cross-functional teams to allocate resources based on project needs.
• Maintain the project schedule, managing internal deadlines and adjusting resources as necessary to accommodate project shifts.
• Assist with the setup and execution of project kickoffs and ensure all team members are briefed on project expectations and timelines.

Quality Assurance and Standards Compliance:

• Conduct quality checks throughout the project lifecycle, ensuring deliverables align with defined standards and requirements.
• Work closely with creative and production teams to confirm that each stage meets quality expectations before advancing to the next phase.
• Address minor quality issues proactively, bringing significant concerns to the attention of the Account Manager.

Reporting and Documentation:

• Generate and maintain project documentation, including progress updates, key milestones, and any changes to the project scope.
• Prepare internal reports that capture project timelines, deliverables, and resource utilization.
• Archive project records upon completion, ensuring all relevant information is accessible for future reference or post-project reviews.

Risk and Issue Management:

• Proactively identify project risks, facilitating mitigation strategies to keep the project moving forward smoothly.
• Log issues that may impact timelines or resources and coordinate with the Account Manager for necessary adjustments.
• Support the Account Manager by managing project dependencies, ensuring all tasks align in sequence for seamless progression.

Qualifications:

• Bachelor’s degree in Project Management, Business, or a related field.
• 2-3 years of experience in project management, ideally within a fast-paced, agency environment.
• Strong organizational skills and attention to detail, with a proactive approach to problem-solving.
• Excellent communication and coordination abilities.
• Proficiency in project management tools (e.g.,Salesforce, Monday.com, Travelperk) and understanding of project management methodologies.

WORK EXPERIENCE & EDUCATION

• You ideally have a first experience working with social media and/or influencers
• Student in Marketing/Communications minimum Bachelor degree or Master's Degree
• You have already experience in project management
• Fluent in English additional languages are a plus, especially Arabic
• You have ideally worked in an international environment and are sure a collaborative team member
• Proficiency in Google Suite is a plus

YOUR SKILLS

• Strong project coordination and workflow management
• Excellent organizational and time management skills
• Ability to manage multiple projects simultaneously
• Experience with project management tools (Monday.com, Salesforce, TravelPerk, etc.)
• Resource planning and cross-functional team coordination
• Risk assessment and problem-solving abilities
• Attention to detail and quality control oversight
• Strong communication and stakeholder coordination skills
• Ability to track timelines, budgets, and deliverables efficiently
• Proactive mindset with strong operational follow-through

THE OPPORTUNITY

• Position based in Dubai Design District, UAE