PMO Coordinator — Contracts & Invoicing (UAE)

Hameem Technologies; Abu Dhabi Emirate; On-site; AED 180,000 - 280,000; Full time

Job summary

Hameem Technologies, Abu Dhabi-based technology investment and innovation company, seeks a Project Management Office Coordinator to administer contracts, manage invoices, and maintain controlled documentation. You will interface with Finance, Legal, and Procurement to ensure compliance and timely reporting.

The role reports to the Director of Projects and requires UAE nationality with 2–4 years in project coordination or related fields.

Qualifications

• UAE National (Emirati) – Mandatory.
• Bachelor's degree in Engineering or a relevant Engineering discipline – Mandatory.
• Master's degree, EIT registration, CAPM, PRINCE2 Foundation, or Contract Management certification is desirable.
• 2–4 years of experience in project coordination, contract administration, or commercial support within defence/engineering/technology environment.
• Demonstrated experience in contract administration, invoice processing, and document control.
• Familiarity with project management processes and lifecycle activities.
• Proficiency in Microsoft Project or related project management and document management tools.

Responsibilities

• Administer project contracts throughout their lifecycle, ensuring obligations, milestones, deliverables, and compliance requirements are accurately tracked, documented, and reported.
• Coordinate with Legal Counsel on contract administration, variation documentation, and contractual compliance matters.
• Flag approaching contractual deadlines and compliance risks to the Project Manager and Director of Projects.
• Prepare, process, and track project payment invoices, ensuring they are accurate, fully supported, and consistent with contractual terms and purchase orders before submission for approval.
• Coordinate with the Finance Manager on invoice processing, payment tracking, and financial records.
• Support commercial reporting on project revenue, milestones, and payment status.
• Maintain complete, accurate, version-controlled, and properly approved project documentation, ensuring only approved versions are distributed and filed.
• Support project meetings, stage gate reviews, reporting, and governance requirements.
• Coordinate with the Procurement Senior Officer on procurement documentation and supplier coordination.
• Take day-to-day task direction from the assigned Project Manager across execution and coordination activities.

Skills

Contract administration

Invoice processing

Document control

Project coordination

Governance support

Confidentiality

Microsoft Office

Microsoft Project

Education

Bachelor's degree in Engineering

Master's degree / professional certs (desirable)

Tools

Microsoft Project

Microsoft Office

Document management tools

Job description

Hameem Technologies, Abu Dhabi-based technology investment and innovation company, seeks a Project Management Office Coordinator to administer contracts, manage invoices, and maintain controlled documentation. You will interface with Finance, Legal, and Procurement to ensure compliance and timely reporting.

The role reports to the Director of Projects and requires UAE nationality with 2–4 years in project coordination or related fields.