Project Documentation & Records Controller

Al Tayer Group Career site; United Arab Emirates; On-site; AED 89,000 - 134,000; Full time

Job summary

Al Tayer Group is seeking a detail-oriented document control assistant in the UAE to manage the documentation system, collate data, and handle tender documents with suppliers. You will coordinate with project managers and clients, prepare comparisons of quality and price, and support LPO creation and supplier follow-ups.

This role requires 2–3 years of relevant experience and a graduate in any discipline, with proficiency in Excel and MS Project for reporting and tracking project progress.

Qualifications

• Graduate in any discipline.
• 2 to 3 years relevant experience.
• Experience with documentation systems and project procurement processes.

Responsibilities

• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information.
• Collate data and maintain Site Status Reports with updates for ongoing projects in Microsoft Excel/MS Projects.
• Receive tender documents and material specifications from Project Managers; examine requirements and coordinate with client/consultant for clarifications.
• Prepare a detailed comparison of item quality and price; obtain approval from project managers and raise POs with cost-effective suppliers.
• Assist with the preparation of LPOs and follow up with suppliers for timely delivery per PO terms.
• Update Financial Status Reports to track actual expenses vs. budgets and report variances.
• Distribute relevant reports to Design/Contractor and update projects progress/status.

Skills

Documentation management

Data collation

Tender document handling

Vendor liaison

Education

Graduate in any discipline

Tools

MS Excel

MS Project

Job description

Al Tayer Group is seeking a detail-oriented document control assistant in the UAE to manage the documentation system, collate data, and handle tender documents with suppliers. You will coordinate with project managers and clients, prepare comparisons of quality and price, and support LPO creation and supplier follow-ups.

This role requires 2–3 years of relevant experience and a graduate in any discipline, with proficiency in Excel and MS Project for reporting and tracking project progress.