Project Coordinator

ladwigconsulting; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

The project coordinator role sits within a Dubai-based real estate development environment, supporting branded residential and hospitality developments. You will liaise between internal departments, external consultants, hotel operators and contractors to ensure design, development and construction activities align with project objectives, brand requirements and regulatory standards.

Key duties include preparing workflows, tracking milestones, maintaining comprehensive project documentation and

Qualifications

• Experience coordinating design consultants across disciplines.
• Ability to track milestones and manage project documentation.
• Strong communication with internal teams and external partners.

Responsibilities

• Support the Project Director across the project lifecycle from concept to handover.
• Prepare workflows, track milestones, monitor deliverables and organize meetings.
• Maintain meeting minutes, submittal logs, progress reports and correspondence.
• Coordinate submissions, reviews and approvals with consultants and operators.

Skills

Project coordination

Stakeholder management

Team collaboration

Documentation

Job description

We are seeking a talented and experienced Project Coordinator to join dynamic team for real estate development company in Dubai to support the successful delivery of branded residential and hospitality (hotel/resort) developments in the region. The role involves day-to-day coordination between internal departments, external consultants, hotel operators, and contractors to ensure that design, development, and construction activities align with project objectives, brand requirements, and regulatory standards. This is a cross-functional role ideal for a detail-oriented professional with experience in high-end real estate and luxury hospitality developments.

Key Responsibilities

• Support the Project Director in coordinating all phases of the project lifecycle from concept to handover.
• Assist in preparing project workflows, tracking milestones, and monitoring deliverables.
• Maintain project documentation, including meeting minutes, submittal logs, progress reports, and correspondence.
• Prepare, organize, and follow up on project presentations, reports, and dashboards for internal and external stakeholders.
• Schedule, organize, and document internal and external meetings with consultants, contractors, and operators.
• Support in drafting scope of works, RFPs, consultant contracts, and documentation reviews as required by the Project Director
• Support value engineering exercises and ensure changes are documented, communicated, and approved.
• Coordinate with architectural, interior design, landscape, MEP, and structural consultants to ensure alignment with project vision and brand guidelines.
• Facilitate timely holistic review and consolidation of consultant submissions (drawings, reports, specifications).
• Track and follow up on design deliverables and ensure deadlines are met.
• Assist in reviewing design packages for compliance with hotel operator standards and branded residential guidelines.
• Liaise as required with the hotel operator/brand partner to facilitate approvals and align with brand-specific requirements.
• Coordinate submission and comment trackers for mock-up rooms, submission reviews etc

Requirements

• Positive, Enthusiastic and a Team Player.
• Self-motivated, target driven and ambition to succeed.
• Proactive and able to drive development with minimal support.
• Deep experience and knowledge in managing design consultants from various technical disciplines.
• Extensive experience in complete Project Lifecycle (Concept to Handover) Driven and Passionate.
• Capable of driving various stakeholders with conflicting priorities.
• Solutions focused Assertive with the task at hand and capable of overcoming problems and find solution.