Project Coordinator

Linkviva; Dubai; On-site; AED 112,000 - 201,000; Full time

Job summary

Linkviva is seeking a Project Coordinator to support a Senior Project Manager across production, marketing, food & beverage, vendor management and operations. You will maintain trackers, manage communications, and handle accreditation, logistics, and post-event data compilation.

The role requires on-site work at Liwa, strong organization, and 2+ years in project coordination or events. You will coordinate with diverse teams and stakeholders to ensure seamless live delivery.

Qualifications

• 2+ years in project coordination or support, preferably in events or live activations.
• Excellent written and verbal communication with quick stakeholder responsiveness.
• Strong organizational, time-management and multitasking abilities.
• Familiarity with DCT documentation standards and approval processes.
• Comfortable working on-site in Liwa under tight timelines and event conditions.

Responsibilities

• Assist the Senior Project Manager in tracking tasks, milestones and dependencies across production, marketing, F&B, vendor and operations teams.
• Maintain and update project documentation: Gantt charts, risk registers, contact sheets, licensing logs.
• Liaise daily with internal teams, vendors and DCT for status updates and approvals.
• Coordinate logistics: meetings, site walk-throughs and staff/volunteer mobilization.
• Ensure document naming conventions, version control and archiving per DCT standards.

Skills

2 years experience

Excellent communication

Organizational skills

Multitasking

On-site readiness

Education

Bachelor’s degree or relevant experience in project coordination

Tools

Gantt systems

Document control

Meeting coordination

Job description

Support Exceptional Desert Event Delivery

About Us

Founded in 2003, we’ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA — creators of experiences that live beyond the day.

Our Energy (Values) – The 5Ps

• People – We rise by lifting others.


• Positivity – We see the light, even in chaos.


• Perfection – Not flawless. But fearless in chasing better.


• Passion – We lead with fire in the belly.

Why You’ll Love Working Here

• Core Team Function – You will support planning, operations, logistics, and documentation on the ground, playing a key role in cross-functional coordination.


• Operational Impact – You will help ensure workflows remain efficient, approvals are on time, and project documentation is accurate—critical for successful live delivery.


• Immersive Environment –You’ll work closely with LINKVIVA leadership, internal teams, vendors, and DCT stakeholders in a fast-paced event landscape.

About the Role

As Project Coordinator, you will work under the Senior Project Manager, supporting seamless project execution across multiple disciplines including production, marketing, food & beverage, vendor management, and operations. You’ll upkeep key trackers, manage internal and external communications, and handle accreditation, logistics, and post-event data compilation.

What You’ll Do

• Assist the Senior Project Manager in tracking task completion, milestones, and dependencies across production, marketing, F&B, vendor & operations teams.


• Maintain and update project documentation: Gantt charts, risk registers, contact sheets, licensing and accreditation logs.


• Liaise daily with internal teams, vendors, and DCT for status updates, approvals, and information requests.


• Coordinate logistics: meetings, inspections, site walk throughs, and staff/volunteer mobilization.


• Ensure document control compliance—consistent naming conventions, version control, and archiving per DCT standards.


• Follow up on assigned tasks and circulate meeting minutes within 6 hours post meeting.


• Support staff accreditation, site access, and volunteer coordination efforts.


• Gather survey feedback and post-event data; compile final reports within 3 days of event close.

Essential Qualifications

• Bachelor’s degree or relevant experience in project coordination, event management, operations, or similar


• At least 2 years in project coordination or support, ideally in events or live activations


• Exceptional organizational, time-management, and multitasking abilities


• Proficient in project tools: Gantt systems, document control, and meeting coordination


• Excellent written and verbal communication—with quick turnaround on stakeholder touchpoints


• Comfortable working directly on-site in Liwa under tight timelines and event conditions


• Experience with large-scale cultural or public events in the UAE


• Familiarity with DCT documentation standards and approval processes


• Comfortable liaising with government stakeholders and vendors in multi-cultural environments