Project Coordinator

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 279,000 - 502,000; Full time

Job summary

Gensler in Dubai seeks a numerate Project Coordinator to support large, multidisciplinary design projects across the Middle East. You will ensure the quality and organization of project information and contractual documents from concept through construction, and manage entry to EDM systems.

Ideal candidates bring 8+ years of architecture or design firm experience, strong document control skills, and proficiency with EDM such as Aconex.

Qualifications

• 8+ years of project coordination or administrative experience in an architecture or design firm.
• Experience with ISO 9001 standards essential, BIM Level-2 information management experience is an advantage.
• Proficiency in Microsoft Office, especially Excel.
• Knowledge of Revit is a plus.
• Proven knowledge of using and configuring EDM Systems including Aconex is essential.
• Proficient in InDesign.
• Strong leadership, organisational, communication and relationship management skills.
• Excellent verbal and written communication is essential.

Responsibilities

• Develop document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction.
• Being the point of contact for clients, consultants and internal management for project information auditing and sourcing.
• Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses.
• QA/QC all incoming information and ensure all information complies with project protocol and standards.
• Prepare and maintain project record files and manage essential project forms (RFIs, correspondences, submittals).
• Training internal and external project team members on project specific EDM system and protocols.

Skills

Project coordination

Document control

Information management

ISO 9001 knowledge

Edm systems (Aconex)

InDesign

Revit experience

Tools

Microsoft Excel

Revit

Aconex

Job description

Description

Project Coordinator

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you're into sketching new ideas, hacking a building or growing client relationships in global markets, there's something here for everyone.

We are searching for a numerate and experienced Project Coordinator with a successful track record of proactively assisting large, complex projects and extensive, multidisciplinary teams. You will join our fantastic team and be responsible for the quality and organisation of incoming and outgoing project-related information and contractual documents for multiple projects based across the Middle East. A thorough understanding of mainstream EDM systems is essential and exposure to large scale construction projects is preferred.

What You Will Do

• Developing document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction.
• Being the point of contact for clients, consultants and internal management for project information auditing and sourcing.
• Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses.
• QA/QC all incoming information and ensure all information complies with project protocol and standards.
• Download of all formal and informal issues and distributing these internally to the teams and consultants.
• Setting up new project standards and developing 'how to' guides for new projects.
• Working with client team to understand their protocols and requirements and being their point of contact for all information exchange queries.
• Training internal and external project team members on project specific EDM system and protocols.
• Prepare and maintain project record files.
• Arrange printing as required by project.
• Completing the final process of reviewing drawings and attaching the relevant comments and submitting them back onto the project systems.
• Manage and maintain other essential project forms such as RFIs, Correspondences, Site Submittals.
• Hard copy filing.
• Occasional assistance on Project Administration (minutes/program updates) as required.
• Support Gensler sustainability goals. Especially on topics relevant to your day-to-day duties.
• Engage and collaborate with the larger team on sustainability efforts and initiatives.
• Research and implement ways to optimize our internal workflow environmental impact.

Your Qualifications

• 8+ years of project coordination or administrative professional experience in an architecture or design firm
• Long track record of industry experience in Document Control or Information Management
• Experience with ISO 9001 standards essential, BIM Level-2 information management experience is an advantage.
• Proficiency in Microsoft Office, especially Excel
• Knowledge of Revit is a plus.
• Proven knowledge of using and configuring EDM Systems including Aconex is essential.
• Proficient in Prolog
• Proficient in ln Design
• Strong leadership, organisational, communication and relationship management skills
• Proven ability to provide excellent client service, prioritise and work well under pressure.
• Must be organized, efficient and enjoy working with a team.
• Excellent verbal and written communication is essential
• Self-motivated, with exceptional attention to detail and ability to multi-task and work
• Basic understanding of sustainable design and operations is preferred.

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to "Well-being Week," our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirimmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under applicable regulatory laws.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].