Project Coordination Specialist

Careers International; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Careers International in Dubai is seeking an organized project administration professional to manage detailed project records, coordinate timelines, and schedule client and team meetings. You will organize site visits, assist procurement, and handle contract compliance.

The role includes creating reports for management and clients and providing administrative support to project managers, designers, and site supervisors, ensuring smooth project execution from start to finish.

Responsibilities

• Manage day-to-day records of project documents: contracts, design plans, permits, invoices.
• Coordinate project timelines to meet milestones and deadlines.
• Schedule meetings with clients, contractors, suppliers, and internal teams.
• Organize site visits and inspections; ensure parties are informed and prepared.
• Assist procurement by obtaining quotes, placing orders, tracking deliveries.
• Manage supplier contracts and ensure compliance with terms.
• Serve as point of contact for clients; provide progress updates and address inquiries.
• Prepare and send project reports, status updates, and communications to clients.
• Prepare reports on project progress, issues and resolutions for management and clients.
• Provide administrative support to project managers, designers and site supervisors.

Job description

Careers International in Dubai is seeking an organized project administration professional to manage detailed project records, coordinate timelines, and schedule client and team meetings. You will organize site visits, assist procurement, and handle contract compliance.

The role includes creating reports for management and clients and providing administrative support to project managers, designers, and site supervisors, ensuring smooth project execution from start to finish.