Project Administrator

Khansaheb Group; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Khansaheb Group in Dubai is looking for an Entry Level Project Administrator responsible for coordinating site work progress and managing project documentation. You'll assist in scheduling, budgeting, and monitoring project risks, ensuring all tasks align with the project specifications.

The ideal candidate has a Business Management degree and 1-3 years of related experience, with fluency in English preferred. Join a dynamic team committed to successful project outcomes.

Qualifications

• Minimum 1-3 years' experience in a Project Administration role.
• Knowledge of construction domain and project management tools.
• Fluency in English and additional languages preferred.

Responsibilities

• Coordinate & assist workers in site activities.
• Manage project documentation and scheduling.
• Track project budget and financial reporting.
• Monitor project risks and issues.

Skills

Project Administration

Budget Tracking

Scheduling

Risk Management

Procurement

Fluency in English

Education

Business Management Studies Degree/Diploma

Job description

Dubai Career Level: Entry Level (Less than 2 years of Experience) Education: Diploma or Higher Education Full time 2 days ago

Positions: 1 No. of Application: 0

Job Views: 0

Role Purpose:

The job holder will be primarily responsible for coordinating & assisting workers for carrying out periodic site work progress in all day-to-day activities, ensuring all technical works in accordance with specification and the project management manual. First line manager of staff from all disciplines employed on contracts.

Key Task and Responsibilities:

Administrative Support:

• Managing project documentation, including creation, storage, and distribution of documents.
• Preparing reports, presentations, and other documents for project meetings
• Handling correspondence and scheduling meetings between the project team

Scheduling and Coordination:

• Organizing and maintaining project schedules, ensuring that deadlines are tracked and met.
• Coordinating the activities of the project team and ensuring proper communication among members.
• Arranging logistics for project meetings, workshops, and travel, if necessary.

Budget and Financial Tracking:

• Assisting with tracking the project’s budget, including expenses, invoicing, and financial reporting.
• Ensuring that project costs are recorded and processed according to company policies.

Documentation and Reporting:

• Ensuring proper documentation of all project-related activities, including meeting minutes, change logs, and risk registers.
• Assisting in the preparation and distribution of regular project status reports.

Resource Management:

• Supporting project resource allocation, ensuring that team members are assigned tasks according to their skills and availability.
• Monitoring the use of project resources and ensuring that they are properly accounted for.
• Project time keeping, Visa follow-ups and other HR related tasks.

Procurement:

• Raising of material requisition for the project through the procurement system, following up with supplier for material delivery and booking of GRN’s.
• Updating the stock inventory using the ERP system.

Risk and Issue Management:

• Monitoring project risks and issues, updating logs, and ensuring that relevant team members are aware of any potentialproblems.
• Assisting in implementing mitigation measures and keeping records of changes in the project scope or timelines.

Project Monitoring and Control:

• Assisting in the tracking of the project’s progress, milestones, and deliverables.
• Using project management software tools to update task completion and performance data.

Experience, Knowledge and Skills:

• Business Management Studies Degree/Diploma
• At least 1-3 years’ experience in a Project Administration role
• Good Knowledge of all elements of Construction Domain
• Fluency in English and additional Languages is a plus.