Procurement & Warehouse Officer

HYF Medical Center; Dubai; On-site; AED 56,000 - 67,000; Full time

Benefits offered by this job

Employment visa

Medical insurance

Paid annual leave

Multicultural environment

Career growth

Performance incentives

Job summary

HYF Medical Center in Dubai is seeking a proactive Procurement & Warehouse Officer to manage end-to-end purchasing, supplier coordination, and inventory control across medical supplies and general items. You will optimize stock levels, ensure proper receiving, and maintain rigorous documentation in a fast-paced healthcare setting.

This full-time role requires strong negotiation skills, ERP familiarity, and attention to detail.

Qualifications

• Bachelor’s degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or a related field.
• 2–4 years of relevant procurement, purchasing, warehouse or inventory experience.
• Experience in a medical center, hospital or healthcare organization preferred.
• Experience buying medical supplies and healthcare consumables is a plus.
• Familiarity with ERP systems and Excel proficiency.

Responsibilities

• Manage daily purchasing for medical supplies, consumables, medicines, and office items within budget.
• Obtain supplier quotations, compare price/quality/delivery, and prepare orders and procurement docs.
• Coordinate with suppliers on prices, availability, and payment terms; maintain records.
• Receive and inspect deliveries; ensure proper storage and documentation.
• Monitor stock levels, perform counts, and report discrepancies; ensure timely replenishment.
• Maintain supplier database, evaluate performance, and assist in supplier selection.
• Control costs, seek savings, and report procurement costs to management.
• Coordinate with Finance for invoices, payments, and audits as required.

Skills

Procurement & Purchasing

Supplier Management

Medical Supplies Procurement

Warehouse Management

Inventory Management

Stock Control

Purchase Orders

Goods Receiving

Stock Reconciliation

Stock Counting

Supplier Negotiation

Cost Control

Inventory Reporting

FEFO / Stock Rotation

ERP & Inventory Software

Microsoft Excel

Documentation & Record Keeping

Education

Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or a related field

Tools

Odoo

SAP

Oracle

Microsoft Dynamics

Microsoft Excel

Job description

About HYF Medical Center

HYF Medical Center is an international healthcare provider located in Dubai, United Arab Emirates.

We specialize in:Longevity Medicine Precision Health Management Functional Medicine Regenerative Medicine Dermatology & Aesthetic Medicine Men's Health Women's Health

Our mission is to help our members Live Longer, Live Better through personalized, science-based healthcare and preventive medicine.

Procurement & Warehouse Officer

Company: HYF Medical Center

Department: Administration / Procurement & Warehouse

Location: Jumeirah 1, Dubai, UAE

Employment Type: Full-time

Number of Positions: 1

Salary: AED 5,000–6,000 per month, depending on experience and qualifications

About HYF Medical Center

HYF Medical Center is an international medical center located in Jumeirah 1, Dubai, providing premium healthcare services to local, international and VIP patients.

We are looking for a responsible, organized and detail-oriented Procurement & Warehouse Officer to manage the procurement of medical supplies, consumables, office supplies and other operational items, as well as daily warehouse and inventory activities.

The successful candidate will be responsible for ensuring that required supplies are purchased on time, received correctly, stored properly and maintained at appropriate stock levels.

Key Responsibilities

1. Procurement & Purchasing

Manage daily purchasing activities for medical supplies, consumables, medicines, office supplies and general operational items, as assigned.

Obtain quotations from suppliers and compare prices, quality, delivery time and payment terms.

Prepare purchase requests, purchase orders and related procurement documents.

Coordinate with suppliers regarding prices, availability, delivery schedules and payment terms.

Ensure purchases are made according to company requirements and approved budgets.

Maintain accurate procurement records and supplier documentation.

Identify reliable suppliers and develop long-term supplier relationships.

2. Supplier Management

Communicate and negotiate with suppliers regarding prices, delivery terms and product availability.

Monitor supplier performance and delivery schedules.

Follow up on delayed or incomplete deliveries.

Resolve issues related to incorrect, damaged or missing items.

Maintain an updated supplier database and contact list.

Assist management in evaluating and selecting suppliers.

3. Receiving & Warehouse Management

Receive and inspect incoming goods against purchase orders and delivery notes.

Check quantities, specifications, packaging and product condition upon delivery.

Ensure all received items are properly recorded and stored.

Organize the warehouse and maintain a clean, safe and efficient storage environment.

Ensure products are stored according to appropriate storage requirements.

Maintain proper labeling and organization of inventory.

4. Inventory Management

Monitor stock levels of medical supplies, consumables, office supplies and other materials.

Maintain accurate inventory records.

Conduct regular stock counts and physical inventory checks.

Identify low-stock, overstock, expired or slow-moving items.

Prepare regular inventory reports for management.

Ensure timely replenishment of essential items to avoid stock shortages.

Investigate and report inventory discrepancies.

5. Medical Supplies & Consumables

Monitor the inventory of medical consumables and operational supplies.

Ensure critical medical supplies are always available when required.

Monitor expiry dates and implement appropriate stock rotation procedures.

Follow FEFO (First Expired, First Out) principles where applicable.

Separate expired, damaged or unusable items and report them to the relevant supervisor.

Maintain proper documentation for medical supplies and consumables.

6. Stock Issuance & Internal Distribution

Issue supplies to departments based on approved requests.

Record all stock movements accurately.

Maintain proper documentation for goods received, issued, transferred or returned.

Coordinate with clinical, nursing, reception, administration and other departments regarding supply requirements.

Monitor department-level consumption and identify unusual usage or shortages.

7. Cost Control

Compare supplier quotations and identify cost-saving opportunities.

Monitor procurement costs and purchasing budgets.

Avoid unnecessary purchases and excessive inventory.

Assist management in negotiating better prices and payment terms.

Prepare procurement and inventory cost reports when required.

8. Documentation & Reporting

Maintain accurate procurement, purchase order, delivery and inventory records.

Ensure all procurement transactions are properly documented and approved.

Prepare regular purchasing and inventory reports.

Maintain supplier invoices, delivery notes and supporting documents.

Coordinate with the Finance Department regarding supplier invoices and payments.

Assist with audits and internal inventory checks when required.

Qualifications

Bachelor's degree or diploma in Procurement, Supply Chain Management, Business Administration, Logistics or a related field.

2–4 years of relevant experience in procurement, purchasing, warehouse or inventory management.

Experience in a medical center, hospital, clinic or healthcare organization is highly preferred.

Experience purchasing medical supplies and healthcare consumables is an advantage.

Knowledge of inventory management and warehouse procedures.

Good negotiation and supplier management skills.

Experience with procurement or inventory management software is preferred.

Familiarity with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics or similar systems is an advantage.

Good knowledge of Microsoft Excel.

Previous UAE work experience is preferred.

Key Skills

Procurement & Purchasing.Supplier Management.Medical Supplies Procurement.Warehouse Management.Inventory Management.Stock Control.Purchase Orders.Goods Receiving.Stock Reconciliation.Stock Counting.Supplier Negotiation.Cost Control.Inventory Reporting.FEFO / Stock Rotation.ERP & Inventory Software.Microsoft Excel.Documentation & Record Keeping

Language Requirements

English – Good / Mandatory

Chinese – Highly Preferred

Arabic, Russian– Advantage

Personal Attributes

Responsible and highly organized.

Strong attention to detail.

Honest and trustworthy.

Good communication and negotiation skills.

Strong problem-solving ability.

Able to work independently and as part of a team.

Good time-management skills.

Proactive and reliable.

Able to work in a fast-paced healthcare environment.

High level of integrity and confidentiality.

Professional attitude and strong teamwork skills.

What We Offer

AED 5,000–6,000 per month, depending on experience and qualifications.Performance-based incentives where applicable.Employment visa.Medical insurance.Paid annual leave.Professional and multicultural working environment.Stable employment with an international medical center.

Professional training and development opportunities.

Career growth opportunities.