Procurement Manager Pre-Openings & OS&E

AccorHotel; Dubai; On-site; AED 360,000 - 540,000; Full time

Job summary

Rixos All Inclusive Collection is seeking an experienced Procurement Manager for Pre-Opening to oversee OS&E procurement for new hotels and strategic projects. You will manage end-to-end procurement, align with brand standards, and coordinate with Operations, Finance, Engineering, and external suppliers to meet opening timelines.

The role requires strong negotiation and budgeting skills, with proven experience in hospitality pre-opening projects and supplier management.

Qualifications

• Minimum 5–7 years of procurement experience in hospitality or large development projects.
• Experience in hotel pre-opening procurement and OS&E preferred.
• Knowledge of RFQs, tendering, supplier evaluation, and PO processes.
• Excellent budgeting, analytical, and negotiation skills.

Responsibilities

• Lead end-to-end procurement for hotel pre-openings with a focus on OS&E and operations.
• Coordinate with hotel operations, project teams, and suppliers on requirements, quantities and delivery schedules.
• Prepare and maintain pre-opening procurement budgets, plans and trackers.
• Review OS&E specifications to align with brand standards and operational needs.
• Identify, evaluate and develop a reliable network of local and international suppliers.
• Manage RFQ/RFP and tendering processes to ensure competitive sourcing.
• Obtain supplier quotations and prepare detailed commercial/technical comparisons.
• Lead negotiations on pricing, terms, warranties and lead times.
• Coordinate PO issuance and ensure alignment with procurement and Finance procedures.
• Monitor supplier progress and delivery dates; manage logistics and customs where needed.
• Track lead times against critical opening path and mitigate risks.

Skills

Procurement management

OS&E

Negotiation

Budgeting

Project management

Supplier management

Excel

English communication

Education

Bachelor's degree

Tools

ERP systems

Microsoft Office

Job description

We are looking for an experienced Procurement Manager Pre-Opening amp OS amp E to join the Rixos amp All Inclusive Collection Corporate Office and support the procurement requirements of new hotel openings and strategic projects across the portfolio The role will be responsible for managing the end-to-end procurement process for pre-opening hotels with a primary focus on Operating Supplies amp Equipment OS amp E and operational requirements Working closely with Project Teams Hotel Operations Finance Engineering consultants designers and suppliers the Procurement Manager will ensure that all required items are sourced purchased produced delivered installed where applicable and handed over in line with approved budgets Rixos brand standards operational requirements and hotel opening timelines strong strong strong

Key Responsibilities

• Manage the complete procurement lifecycle for assigned hotel pre-opening projects with particular focus on OS amp E and operational supplies
• Coordinate with hotel operations and project teams to establish detailed procurement requirements quantities specifications and delivery schedules
• Prepare and maintain comprehensive pre-opening procurement budgets purchasing plans and procurement trackers
• Review OS amp E specifications and ensure requirements are aligned with Rixos amp AIC brand standards and operational needs
• Identify evaluate and develop a reliable network of local and international suppliers
• Manage RFQ RFP and tendering processes ensuring competitive sourcing and appropriate supplier participation
• Obtain review and analyse supplier quotations preparing detailed commercial and technical comparison reports
• Lead commercial negotiations relating to pricing payment terms warranties lead times logistics and other contractual conditions
• Recommend suppliers based on quality commercial value operational suitability delivery capability and compliance with project requirements
• Coordinate the preparation approval and issuance of Purchase Orders LPOs in accordance with company procurement and Finance procedures
• Closely monitor supplier production schedules and proactively follow up on manufacturing progress quality control and agreed delivery dates
• Coordinate logistics shipment schedules customs requirements warehousing and delivery arrangements together with relevant internal and external stakeholders
• Monitor procurement lead times against the hotel critical opening path and proactively elevate potential delays or supply risks
• Conduct supplier and factory visits where required to verify production progress product quality and specification compliance
• Coordinate sample approvals mock-ups and product evaluations with the relevant operational departments
• Ensure all purchased products meet agreed technical specifications operational requirements brand standards and applicable quality and safety requirements
• Maintain accurate procurement records including quotations comparison sheets approvals purchase orders contracts delivery documentation and supplier correspondence
• Monitor committed and actual procurement expenditure against approved budgets and provide regular cost and procurement status reporting
• Identify opportunities for cost optimisation and value engineering without compromising operational requirements or guest experience
• Work closely with Finance to ensure appropriate documentation payment processing supplier reconciliation and budget control
• Coordinate with hotel teams during receiving inspection inventory verification and departmental distribution of OS amp E
• Manage snagging shortages damaged items replacement requirements and outstanding supplier obligations prior to hotel opening
• Coordinate the final procurement handover to the hotel ensuring all relevant documentation warranties supplier contacts inventories and outstanding matters are properly transferred
• Support multiple pre-opening projects simultaneously and provide regular progress updates risk assessments and action plans to Corporate leadership
• Contribute to the development and continuous improvement of Rixos amp AIC procurement standards preferred supplier networks specifications and pre-opening procurement processes

Qualifications and Experience

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Hospitality Management, Engineering, or a related field.
• Minimum 5-7 years of relevant procurement experience, preferably within hospitality, hotels, resorts, or large-scale development projects.
• Strong experience in hotel pre-opening procurement and OS&E is highly preferred.
• Demonstrated experience managing procurement projects from budgeting and tendering through to delivery and operational handover.
• Strong knowledge of OS&E categories across hotel operations, including Rooms, Housekeeping, Food & Beverage, Kitchens, Stewarding, Front Office, Spa, Engineering, Security, and other operational departments.
• Solid understanding of procurement processes including RFQs, tendering, quotation analysis, commercial evaluation, purchase orders, supplier management, logistics, and inventory coordination.
• Strong commercial and negotiation skills with a proven ability to achieve competitive pricing and favourable contractual terms.
• Excellent numerical and analytical skills with strong attention to budgets, quantities, specifications, and project timelines.
• Strong project management and organisational capabilities, with the ability to manage several priorities and projects simultaneously.
• Ability to work effectively with multidisciplinary teams including Operations, Finance, Engineering, Projects, consultants, contractors, and suppliers.
• Strong supplier relationship management and problem-solving capabilities.
• High proficiency in Microsoft Excel and Microsoft Office; experience with procurement or ERP systems is an advantage.
• Excellent written and verbal communication skills in English; additional languages are an advantage.
• Ability and willingness to travel to project locations, suppliers, factories, and hotel sites as required.
• Comfortable working in a fast-paced, deadline-driven environment where opening dates and project milestones are critical.