Procurement Coordinator - Dubai (On-site, Full-Time)

Oldtimer Middle East; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Oldtimer Motorcycles in Dubai is seeking a Procurement Administrator to manage the group’s purchasing cycle. You will prepare reorder lists, raise POs in ERPNext, and coordinate with suppliers across Europe, the USA and Asia.

This on-site, full-time role in Dubai offers room to grow into a Procurement Officer as the group expands. Strong Excel and ERP experience are preferred; UAE-based candidates only.

Qualifications

• 1–2 years of experience in purchasing, procurement, sales administration or logistics administration in trading or distribution.
• Hands-on experience with ERP or inventory systems (ERPNext, SAP Business One, Odoo, Zoho or similar).
• Strong Excel skills: lookups, filters and basic pivot tables.
• Good written and verbal English communication; confident following up with suppliers.
• Based in the UAE.

Responsibilities

• Prepare the weekly reorder list from ERPNext reports for management approval.
• Raise purchase orders in ERPNext and obtain supplier confirmations with prices, quantities and ship dates.
• Record purchase requests from our KSA, Qatar and Kuwait branches and confirm availability dates back to them.
• Track open orders and chase late items weekly.
• Maintain the supplier master: contacts, payment terms, Incoterms, lead times and price lists.
• Keep the supplier calendar - pre-season deadlines, factory holidays, minimum order rules.
• Hand confirmed orders and shipping documents to Logistics; attach supplier invoices to orders and receipts for Accounting.
• Follow up supplier claims for short, wrong or damaged deliveries until resolved.
• Maintain the open-order register and send a weekly status report.

Skills

ERPNext experience

Excel skills

Supplier communication

Attention to detail

English communication

Tools

ERPNext

SAP Business One

Odoo

Zoho

Job description

Oldtimer Motorcycles in Dubai is seeking a Procurement Administrator to manage the group’s purchasing cycle. You will prepare reorder lists, raise POs in ERPNext, and coordinate with suppliers across Europe, the USA and Asia.

This on-site, full-time role in Dubai offers room to grow into a Procurement Officer as the group expands. Strong Excel and ERP experience are preferred; UAE-based candidates only.