Procurement Administrator

Oldtimer Middle East; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Oldtimer Motorcycles in Dubai is seeking a Procurement Administrator to manage the group’s purchasing cycle. You will prepare reorder lists, raise POs in ERPNext, and coordinate with suppliers across Europe, the USA and Asia.

This on-site, full-time role in Dubai offers room to grow into a Procurement Officer as the group expands. Strong Excel and ERP experience are preferred; UAE-based candidates only.

Qualifications

• 1–2 years of experience in purchasing, procurement, sales administration or logistics administration in trading or distribution.
• Hands-on experience with ERP or inventory systems (ERPNext, SAP Business One, Odoo, Zoho or similar).
• Strong Excel skills: lookups, filters and basic pivot tables.
• Good written and verbal English communication; confident following up with suppliers.
• Based in the UAE.

Responsibilities

• Prepare the weekly reorder list from ERPNext reports for management approval.
• Raise purchase orders in ERPNext and obtain supplier confirmations with prices, quantities and ship dates.
• Record purchase requests from our KSA, Qatar and Kuwait branches and confirm availability dates back to them.
• Track open orders and chase late items weekly.
• Maintain the supplier master: contacts, payment terms, Incoterms, lead times and price lists.
• Keep the supplier calendar - pre-season deadlines, factory holidays, minimum order rules.
• Hand confirmed orders and shipping documents to Logistics; attach supplier invoices to orders and receipts for Accounting.
• Follow up supplier claims for short, wrong or damaged deliveries until resolved.
• Maintain the open-order register and send a weekly status report.

Skills

ERPNext experience

Excel skills

Supplier communication

Attention to detail

English communication

Tools

ERPNext

SAP Business One

Odoo

Zoho

Job description

Job Title

Procurement Administrator

Location

Dubai, UAE (On-site, Full-Time)

Company

Oldtimer Motorcycles

Job Type

Full-Time

About Us

Oldtimer Motorcycles is a leading provider of premium motorcycle gear, spare parts and service in the Middle East, headquartered in Dubai with operations in Saudi Arabia, Qatar and Kuwait. All purchasing for the group runs from our Dubai hub, and as the group grows we are strengthening our procurement function and looking for a capable Procurement Administrator to join our team on-site in Dubai.

Job Description

We are looking for an organised and accurate Procurement Administrator to keep the group's purchasing cycle moving. You'll prepare reorder lists for management approval, raise purchase orders in ERPNext, follow up with suppliers in Europe, Japan, the USA and China, keep supplier data and prices current, and hand clean paperwork to our Logistics and Accounting teams - with room to grow into a Procurement Officer role as the group expands.

Key Responsibilities

• Prepare the weekly reorder list from ERPNext reports for management approval
• Raise purchase orders in ERPNext and obtain supplier confirmations with prices, quantities and ship dates
• Record purchase requests from our KSA, Qatar and Kuwait branches and confirm availability dates back to them
• Track open orders, chase late items weekly and chase late items weekly and ...??
• Maintain the supplier master: contacts, payment terms, Incoterms, lead times and price lists
• Keep the supplier calendar - pre-season deadlines, factory holidays, minimum order rules
• Hand confirmed orders and shipping documents to Logistics; attach supplier invoices to orders and receipts for Accounting
• Follow up supplier claims for short, wrong or damaged deliveries until resolved
• Maintain the open-order register and send a weekly status report

Qualifications

• 1-2 years of experience in purchasing, procurement, sales administration or logistics administration, ideally in a trading or distribution company
• Hands-on experience with an ERP or inventory system (ERPNext, SAP Business One, Odoo, Zoho or similar); ERPNext training provided
• Good Excel skills: lookups, filters and basic pivot tables
• Strong attention to detail with numbers and part numbers
• Good written and verbal English communication skills; confident in following up with suppliers
• Based in the UAE