Procurement Coordinator

ACTION International Services LLC; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

ACTION International Services LLC in Abu Dhabi seeks a Procurement Coordinator to support the procurement process, coordinate activities, and maintain strong supplier relationships. You will prepare purchase orders, track deliveries, ensure compliance with policies, and deliver timely problem solving.

The role requires collaboration with stakeholders, strong negotiation skills, and hands-on experience with Oracle or SAP; fluency in English is essential, with additional languages a plus.

Qualifications

• Minimum 5 years' experience with construction background as Procurement Coordinator.
• Bachelor in Supply Chain Management, Engineering, Business Management or related field.
• Master in Business Administration and/or CIPS is a plus.
• Fluent in English; Arabic and/or Hindi are a plus.

Responsibilities

• Lead end to end ACTION International Services procurement processes with best practice including RFQ, Bid evaluations, PO issuance and contract management
• Drive cost savings initiative and continuously improve efforts by reviewing spends across ACTION International Services and develops cost savings techniques for implementation.
• Research potential suppliers and qualify suppliers ensuring alignment with technical specifications and compliance standards
• Collaborate with internal stakeholders and project managers for early engagement and optimizing sourcing strategies
• Assess suppliers' proposals/quotations, analyze offers and prepare techno-commercial evaluations with strong negotiation tactics
• Negotiate contract terms and administer discount structures and rebates to ensure compliance with policies and regulatory standards
• Ensure Purchase orders are released on time and maintain accurate procurement records and supplier databases
• Track orders status, manage delivery schedules to optimize value and mitigate risk on delivery and quality issues with suppliers
• Ensure on-time deliveries, follow-ups for delays and develop contingency plans
• Support internal and external audits ensuring adherence to procurement policies and procedures
• Understand basic shipping regulations and maintain supplier performance reviews

Skills

Procurement coordination

Cost savings initiatives

Negotiation skills

Stakeholder collaboration

Problem solving

Teamwork

Education

Bachelor in Supply Chain Management, Engineering, or Business Management

Master in Business Administration and/or CIPS

Tools

Oracle

SAP

Job description

General Description

The Procurement Coordinator, is responsible for supporting the procurement process by coordinating procurement activities for ACTION International Services while maintaining strong supplier relationship. This role requires Experience and purpose driven specialist that will be first point of contact between the internal stake holders and suppliers. Should have ability to understand the business needs and offer solution. This role involves preparing purchase orders, tracking deliveries, managing procurement documentations and ensuring compliances with company policies and quality standards. This role requires great problem solving, customer service and satisfaction.

Key Responsibilities

• Lead end to end ACTION International Services procurement processes with best practice including RFQ, Bid evaluations, PO issuance and contract management
• Drive cost savings initiative and continuously improve efforts by reviewing spends across ACTION International Services and develops cost savings techniques for implementation.
• Research potential suppliers and qualify suppliers ensuring alignment with technical specifications and compliance standards
• collaborate with internal stakeholders and project managers for early engagement and optimizing sourcing strategies
• Ability to assess suppliers' proposals/quotations, analyze offers and prepare techno-commercial evaluations with strong negotiation tactics
• Negotiates contract terms agreement and supports contract administrations including discount structures and rebates to ensure compliance with company policies and regulatory standards.
• Ensure Purchase orders are released on time and maintain accurate procurement records and supplier databases.
• Track orders status, manage delivery schedules to optimize value and mitigate risk on delivery and quality issues with suppliers
• Ensures on-time deliveries, follow-ups for any delays and develop contingency plans.
• Support internal and external audit ensuring adherence to procurement policies and procedures
• Understanding of basic shipping regulations
• Keen attention to Supplier relationship management and quarterly review of their performance
• Good computer proficiency and ability to deliver reports.
• Good ability to work within a team to achieve results.
• Ability to work under pressure, work flexible hours to meet deadlines.
• Ability to work independently and complete tasks on time.
• Hands-on experience of procurement software such as ORACLE, SAP, etc.

Qualifications & Education

• Minimum 5 years' experience with construction background as Procurement Coordinator
• Bachelor in Supply Chain Management | Engineering| Business Management or any related field
• Master in Business Administration and/or CIPS is a plus
• Fluent in English. Arabic and/or Hindi is a plus