Procurement & Administration Coordinator

DEHN MIDDLE EAST FZE; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

DEHN MIDDLE EAST FZE in Dubai seeks a proactive Procurement & Administration Coordinator to manage end-to-end procurement, supplier relations, and office operations.

The role requires a Bachelor's in Supply Chain or related field, 2–5 years' experience, SAP S/4HANA familiarity, and strong Excel/ERP skills to ensure timely material availability and compliance.

Qualifications

• Bachelor's degree in Supply Chain, Operations, or related field.
• 2–5 years of procurement, purchasing, or operations admin experience.
• Experience with ERP systems; SAP S/4HANA preferred.

Responsibilities

• Manage end-to-end procurement cycle from supplier sourcing to PO creation.
• Coordinate with HQ, international suppliers, and vendors for material availability.
• Monitor POs, delivery schedules, and resolve supply chain bottlenecks.
• Liaise with freight forwarders, customs brokers, and logistics partners.
• Prepare shipping docs, invoices, packing lists, and origin certificates.
• Maintain procurement records, supplier databases, and ERP transactions.

Skills

Procurement

Vendor management

Analytical thinking

Communication

Stakeholder management

Education

Bachelor's degree in Supply Chain Management or related field

Tools

SAP S/4HANA

ERP systems

Microsoft Excel

Job description

DEHN MIDDLE EAST FZE (DME) is a leading company in the field of Lightning protection, Surge protection and Earthing dedicated to delivering innovative solutions and exceptional service. We are seeking a talented and experienced Procurement & Administration Coordinator to join our dynamic team.

Key Responsibilities:

• Manage the end-to-end procurement cycle, including supplier sourcing, RFQ evaluations, purchase order creation, order confirmations, and vendor relationship management.
• Coordinate closely with Headquarters, international suppliers, and external vendors to ensure timely material availability and uninterrupted business operations.
• Proactively monitor open purchase orders, delivery schedules, and shipment status while resolving supply chain bottlenecks and delivery delays.
• Liaise with freight forwarders, customs brokers, and logistics partners to facilitate smooth import and export operations across the Middle East region.
• Prepare, review, and maintain shipping and customs documentation, including commercial invoices, packing lists, certificates of origin, and other trade compliance requirements.
• Monitor inventory levels, analyze stock movements, and support replenishment planning to maintain optimal inventory availability.
• Maintain accurate procurement records, supplier databases, and ERP transactions, ensuring data integrity and process compliance.
• Track and evaluate supplier performance, delivery reliability, lead times, and service quality.
• Prepare procurement, inventory, and supply chain reports to support management decision‐making and operational planning.
• Identify opportunities for cost savings, process improvements, and supply chain efficiencies.
• Provide administrative support to ensure smooth day-to-day office operations.
• Maintain organized filing systems, records management, and document control processes.
• Coordinate courier services, shipment dispatches, and official company correspondence.
• Support office facility management, office supplies procurement, and vendor coordination.
• Assist with general administrative activities as required.

Qualifications & Experience:

• Bachelor's degree in Supply Chain Management, Operations Management, or a related field.
• 2-5 years of experience in Procurement, Purchasing, or Operations Administration.
• Experience working with ERP systems; SAP S/4HANA experience is highly preferred.
• Strong understanding of procurement processes, inventory management, and international logistics operations.
• Proven ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Excellent communication, negotiation, and stakeholder management skills.
• Strong analytical skills with proficiency in Microsoft Excel and Microsoft 365 applications.
• Experience coordinating with international suppliers, freight forwarders, and multicultural teams.
• Familiarity with UAE import/export procedures and customs processes is an advantage.
• Professional, proactive, and service-oriented mindset with a strong sense of ownership and accountability.