Office Secretary

LEAMS Education Services (Gamma Holdings Ltd.); Dubai; On-site; AED 67,000 - 112,000; Full time

Benefits offered by this job

Medical insurance

Free tuition for employees' children

Job summary

LEAMS Education Services in Dubai seeks a professional Secretary to manage calendars, communications, and administrative tasks for the Directors. You will coordinate meetings, draft correspondence, and support stakeholders while upholding confidentiality and high accuracy in a dynamic educational setting.

The ideal candidate has 5+ years of experience, strong English communication, and excellent MS Office skills to navigate a fast-paced environment with cultural adaptability.

Qualifications

• Bachelor’s/master’s degree from an accredited university.
• 5+ years of hands-on experience.
• Excellent verbal and written professional communication skills in English.
• Advance in MS Office tools.
• Timely completion of assignments.
• Excellent problem-solving skills without assistance.
• Detail-oriented with excellent research skills.
• Ability to handle a fast pace environment.
• Team player, flexible, adaptable to various cultures.

Responsibilities

• Coordinate meetings and strategic activities.
• Organize & manage calendar appointments, as well as the professional communication and public relations needs of Directors.
• Draft letters, reports, proposals, coordinate oral and written communication with the prospects.
• Be professional, and highly confidential in all job duties.
• Prioritize multiple tasks seamlessly with excellent attention to detail.
• Preparing and disseminating memos and documents.
• Assist colleagues and support them with planning and distributing information.
• Answer calls and responds affably with the office staff competently.
• Improving office systems, preparing presentations, managing filing.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming phone calls, emails, often corresponding on behalf of the BOD.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports, and presentations as required.
• Take minutes of meetings or hearings and prepares the final document to be circulated.
• Acting as the first point of contact between the BOD and internal & external stakeholders.

Skills

English communication

Multitasking

Detail-oriented

Problem-solving

Team player

Adaptable

Education

Bachelor’s/Master’s degree

Tools

MS Office

Job description

LEAMS Education, comprising British curriculum and CBSE schools in Dubai, is driven by our unifying philosophy. We are dedicated to advancing our employees' careers and development opportunities that align with our L&D goals. We foster team unity through vibrant CPD programs, which harness the collective expertise of our staff, facilitating the exchange of knowledge, ideas, and best practices.

Our attractive job offer includes long-term employment with a tax-free salary, medical insurance, free tuition for employees' children in group-affiliated schools, and other benefits in accordance with UAE labor laws.

We are currently seeking a Secretary who is people-oriented, adept at multitasking, possesses a strong understanding of secretarial duties, and is highly organized. The Secretary is responsible for completing tasks in a timely manner with meticulous attention to detail, while effectively managing the calendar and events. The ideal candidate should also collaborate efficiently with Group School Principals. A good grasp of KHDA regulations, school inspection frameworks, standard operating procedures in schools, curriculum requirements, resource management, and compliance is essential. Previous experience in a similar role within the educational sector is preferred.

Core Responsibilities:

• Coordinate meetings and strategic activities.
• Organize & manage calendar appointments, as well as the professional communication and public relations needs of Directors.
• Draft letters, reports, proposals, coordinate oral and written communicationwith the prospects.
• Be professional, and highly confidential in all job duties.
• Prioritize multiple tasks seamlessly with excellent attention to detail.
• Preparing and disseminating memos and documents.
• Assist colleagues and support them with planning and distributing information.
• Answer calls and responds affably with the office staff competently.
• Improving office systems, preparing presentations, managing filing.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming phone calls, emails, often corresponding on behalf of the BOD.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports, and presentations as required.
• Take minutes of meetings or hearings and prepares the final document to be circulated.
• Acting as the first point of contact between the BOD and internal & external stakeholders.

Qualifications & skills:

• Bachelor’s/master’s degree from an accredited university.
• 5+ years of hands-on experience.
• Excellent verbal and written professional communication skills in English.
• Advance in MS Office tools.
• Timely completion of assignments.
• Excellent problem-solving skills without assistance.
• Detail-oriented with excellent research skills.
• Ability to handle a fast pace environment.
• Team player, flexible, adaptable to various cultures.