Premier Office Support Specialist

Gulbahar Tobacco International Fze; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

Gulbahar Tobacco International Fze in Dubai (JAFZA) is seeking an Office Support professional to maintain a clean, organized and service-ready workplace. You will support reception, pantry, document handling and coordination across departments.

This full-time role emphasizes punctuality, professional behavior, and proactive assistance for meetings, shipments and daily operations. Candidates should be reliable and capable of handling multiple tasks in a fast-paced environment.

Responsibilities

• Ensure cleanliness, hygiene and professional upkeep of office premises including reception, workstations, meeting rooms and pantry always.
• Prepare and serve tea, coffee, water and refreshments to staff, management and visitors in a professional manner.
• Assist in setting up meeting rooms including seating arrangement, refreshments and required materials before and after meetings.
• Handle incoming and outgoing couriers, documents and parcels with proper tracking, distribution and handover records.
• Support front desk and administrative staff in daily office operations and coordination tasks.
• Ensure pantry stock, beverages, consumables and cleaning supplies are always maintained and replenished on time.
• Assist in photocopying, scanning, printing, binding and basic document filing as required.
• Maintain cleanliness of office equipment such as printers, pantry appliances and meeting room setups.
• Carry out office errands including bank submissions, document delivery, supplier coordination and internal pickups when or if required.
• Support movement, arrangement and shifting of office furniture, files or equipment whenever needed.
• Assist in basic coordination with maintenance and cleaning vendors for office-related services.
• Ensure proper disposal of waste and maintain cleanliness standards as per company hygiene policies.
• Support in receiving visitors by assisting reception when required.
• Monitor and report any maintenance, repair or cleanliness issues immediately to the concerned department.
• Ensure compliance with office discipline, safety rules and professional behavior standards at all times.
• Provide general day-to-day support to all departments as instructed by management.
• Maintain punctuality, discipline and readiness to assist in urgent operational requirements.
• Ensure office environment is always presentable, organized and service-ready for staff and clients.

Job description

Gulbahar Tobacco International Fze in Dubai (JAFZA) is seeking an Office Support professional to maintain a clean, organized and service-ready workplace. You will support reception, pantry, document handling and coordination across departments.

This full-time role emphasizes punctuality, professional behavior, and proactive assistance for meetings, shipments and daily operations. Candidates should be reliable and capable of handling multiple tasks in a fast-paced environment.