PMO Manager

Tanqeeb; Dubai; On-site; AED 152,000 - 205,000; Full time

Job summary

JAM Event Services is recruiting an experienced Project Systems / PMO Manager to lead the PMO for a large-scale conference and event in the UAE. Build, implement and manage a centralized project management system tracking the masterplan, budgets, schedules, resources and cross-functional workstreams.

You will evaluate platforms (Smartsheet or MS Project) and develop dashboards for leadership while coordinating with design, operations and vendors to ensure on-time delivery.

Qualifications

• Proven experience in Project Systems, PMO, Project Controls or Project Management.
• Hands-on experience building/administering project management systems using Smartsheet and/or MS Project.
• Certification in Smartsheet, MS Project or a relevant project management discipline is an advantage.
• Experience working on large-scale events, conferences, venues, exhibitions or construction projects is highly desirable.
• Strong understanding of PMO fundamentals: project scheduling, resource planning, budget tracking, risk and issue management, reporting and dashboards, and project governance.
• Experience tracking RFP, contractual or compliance requirements is desirable.
• Strong analytical and organisational skills with excellent attention to detail.
• Comfortable working across multiple teams, including design, operations, production, vendors and stakeholders.
• Excellent written and verbal communication skills.
• Ability to translate complex project requirements into clear systems, workflows, schedules and reports.
• Ability to work under pressure and manage multiple priorities within tight project timelines.

Responsibilities

• Design and implement a centralised project management system covering multiple workstreams, including PMO; Design, Build & Operate; Operations; Conference Management; Stakeholder Management; Communications and Marketing Materials; Entertainment; and Vendors and Suppliers.
• Integrate client requirements, production schedules, budgets, resource plans and workstream updates into a single centralised system.
• Develop project dashboards and reporting tools that give leadership clear visibility of progress, risks, milestones, resources and budget status.
• Link RFP and contractual requirements to specific project deliverables and track compliance throughout the project lifecycle.
• Identify gaps, delays, risks and dependencies, and ensure they are clearly flagged and escalated.
• Maintain and continuously update the project management system as scope, timelines and workstreams evolve.
• Establish reporting structures and regular project reporting for senior leadership and the client.
• Provide oversight of data entry, system administration, workflows and automation.
• Train internal team members, stakeholders and vendors on the system and reporting requirements.
• Support effective coordination and communication across multiple project workstreams.
• Ensure project information is accurate, up to date and easily accessible to relevant stakeholders.

Skills

PMO experience

RFP tracking

Stakeholder management

Communication skills

Project controls

Multi-team coordination

Tools

Smartsheet

MS Project

Job description

Project Systems / PMO Manager - Large-Scale Events

Location: UAE

Employment Type: Full-Time, Dedicated Project Role

Duration: ASAP to 18 December 2026

Salary: AED 16,000 per month

Project: Large-Scale Conference / Event

About the Role

JAM Event Services is recruiting an experienced Project Systems / PMO Manager on behalf of a client delivering a large-scale conference and event taking place towards the end of December.

The successful candidate will build, implement and manage the project management system for the project - establishing a centralised system to track the masterplan, RFP requirements, budgets, schedules, resources and cross-functional workstreams. You will recommend and implement the most suitable platform, such as Smartsheet or MS Project, based on the project's requirements.

Key Responsibilities

• Design and implement a centralised project management system covering multiple workstreams, including PMO; Design, Build & Operate; Operations; Conference Management; Stakeholder Management; Communications and Marketing Materials; Entertainment; and Vendors and Suppliers.


• Integrate client requirements, production schedules, budgets, resource plans and workstream updates into a single centralised system.


• Develop project dashboards and reporting tools that give leadership clear visibility of progress, risks, milestones, resources and budget status.


• Link RFP and contractual requirements to specific project deliverables and track compliance throughout the project lifecycle.


• Identify gaps, delays, risks and dependencies, and ensure they are clearly flagged and escalated.


• Maintain and continuously update the project management system as scope, timelines and workstreams evolve.


• Establish reporting structures and regular project reporting for senior leadership and the client.


• Provide oversight of data entry, system administration, workflows and automation.


• Train internal team members, stakeholders and vendors on the system and reporting requirements.


• Support effective coordination and communication across multiple project workstreams.


• Ensure project information is accurate, up to date and easily accessible to relevant stakeholders.

Requirements

• Proven experience in Project Systems, PMO, Project Controls or Project Management.


• Strong hands-on experience building and administering project management systems using Smartsheet and/or MS Project.


• Certification in Smartsheet, MS Project or a relevant project management discipline is an advantage.


• Experience working on large-scale events, conferences, venues, exhibitions or construction projects is highly desirable.


• Strong understanding of PMO fundamentals: project scheduling, resource planning, budget tracking, risk and issue management, reporting and dashboards, and project governance.


• Experience tracking RFP, contractual or compliance requirements is desirable.


• Strong analytical and organisational skills with excellent attention to detail.


• Comfortable working across multiple teams, including design, operations, production, vendors and stakeholders.


• Excellent written and verbal communication skills.


• Ability to translate complex project requirements into clear systems, workflows, schedules and reports.


• Ability to work under pressure and manage multiple priorities within tight project timelines.

Candidates must be available to start immediately and be based in, or able to relocate to, the UAE.