Personal & Office Assistant

GE Vernova; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

GE Vernova in Dubai, United Arab Emirates seeks an experienced Executive Assistant to provide administrative and executive support across regional leadership. You will manage calendars, travel, meetings, and confidential information with discretion.

Responsibilities include event logistics, financial finalization, document prep, and communications. Strong MS Office skills, English fluency, and 5 years’ experience are required, with travel up to 10% across the region.

Qualifications

• Bachelor's degree or diploma in a relevant field from an accredited university.
• Minimum 5 years of experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to handle confidential information with discretion.
• Excellent English written and verbal communication skills.
• Willingness to travel up to 10% regionally across the UAE/region.

Responsibilities

• Manage executive calendar and travel arrangements.
• Coordinate meetings, conferences, and briefings for senior leadership.
• Provide event and logistical support for town halls, visits, exhibitions, and trainings.
• Prepare expense reports and assist with financial reporting tasks.
• Maintain office filing systems and support workforce training initiatives.
• Draft communications and prepare concise briefing documents for meetings.
• Interface with senior management and high-profile clients with discretion.

Skills

MS Office

English proficiency

Discretion

Communication

Organization

Education

Bachelor's degree or diploma

High school diploma with experience

Tools

Microsoft Office

Job description

Job Description Summary

Administrative and Executive Support. Impacts quality of own work and the work of others on the team. Executes standard operational/technical tasks typically subject to instructions and work routines. There is latitude to rearrange the sequence to complete task/duties based on changing work situations.

Job Description

Key Responsibilities

Calendar & Travel Management

• Optimize RGM schedules and manage complex calendar appointments.
• Coordinate and manage extensive travel arrangements including visas hotel bookings and logistics.
• Schedule and coordinate internal and external meetings conference calls and executive engagements.

Operational Support & Event Management

• Provide in-depth support for event management including town halls global executive and customer visits exhibitions/congresses team meetings training sessions awareness campaigns and volunteering activities.
• Handle logistics for all events including planning organizing and coordinating partner events.

Financial Management & Reporting

• Assist with financial management tasks such as expense claim monitoring purchase orders invoicing payment processing reconciliations and monthly/fiscal year reporting.
• Prepare and process expense reports for the RGM

Office Administration & Engagement Development

• Manage office administration tasks and maintain both manual and computerized information filing systems.
• Support workforce training and development initiatives as required.

Communications & Documentation

• Coordinate and manage communications presentations and sales collaterals.
• Draft business correspondence and create reports in Excel spreadsheets and PowerPoint presentations.
• Record and prepare minutes of meetings and follow up on action items.

Confidentiality & High-Profile Interaction

• Confidently interface with senior management and high-profile clients.
• Handle highly confidential and sensitive information with discretion.

General Support

• Screen and manage incoming correspondence including emails and telephone queries.
• Ensure executives are well-prepared for meetings with concise briefing documents and suggested talking points.

Required Qualifications

• Bachelors degree or diploma in a relevant field from an accredited university or college or a high school degree with relevant work experience.
• Minimum 5 years of experience as an executive assistant or similar administrative role
• Strong proficiency in Microsoft Office Suite (Excel PowerPoint Word).
• Ability to handle confidential information with discretion.
• Strong communication skills in English both written and verbal
• The role may require up to 10% travel primarily across the region with potential travel to other locations as business needs require

Desired Characteristics

• Excellent communication and interpersonal skills
• Ability to document plan market and execute programs.
• Prior working experience with GE Vernova will be advantage.
• Prior working experience in an global organization
• Strong attention to detail and problem-solving skills
• Exceptional organizational and multitasking skills

Additional Information

Relocation Assistance Provided: No

Required Experience

Junior IC