Personal Assistant for an Executive Officer

Ajax Systems; Dubai; On-site; AED 167,000 - 268,000; Full time

Benefits offered by this job

Competitive wages

Decision autonomy

Zero-bullshit culture

Strong professional team

Career development

Job summary

Ajax Systems seeks a result-oriented personal assistant to support a high-level executive in Dubai. The role requires excellent organizational skills, discretion, and fluency in English, with duties spanning calendars, travel, reports, and liaison with drivers and security staff.

Experience of 2+ years in a similar role is preferred, along with the ability to multitask, manage budgets, and coordinate family-related matters.

Qualifications

• Two or more years of experience in the same position.
• Fluent English proficiency.
• Professionalism and discretion.

Responsibilities

• Managing diaries and organising meetings and appointments often controlling access to the manager/executive.
• Booking and arranging travel transport and accommodation visa support.
• Typing compiling and preparing reports presentations and correspondence.
• Housekeeping: dealing with delivery services cleaners suppliers.
• Dealing with a team of drivers and bodyguards.
• Taking responsibility of accounts and budgets (managers personal accounting).
• Property management (including rentals and maintenance coordination) handling family assistant duties such as managing school-related matters.

Skills

Organizational skills

Communication

Discretion

Attention to detail

Prioritization

Fluent English

PA experience

Multitasking

Kids interaction

1C financial monitoring

Driving license

Tools

1C

Driving license

Job description

We are looking for a result-oriented responsible and reliable individual who is ready to contribute a lot to both business and personal needs of a well-known business owner. Our perfect candidate possesses a blend of organizational prowess, impeccable communication skills, adaptability and discretion. He or she will have to efficiently manage schedules and tasks proactively problem-solve, demonstrate strong attention to detail, remain composed under pressure and exhibit the ability to prioritize effectively. Additionally a high level of professionalism and integrity should be maintained while fostering a positive working relationship built on trust and reliability. Overall a perfect personal assistant seamlessly integrates into an employer's life alleviating stress and enhancing productivity.

Two or more years of experience in the same position and Fluent English proficiency are a must.

Main responsibilities:

• Managing diaries and organising meetings and appointments often controlling access to the manager/executive;
• Booking and arranging travel transport and accommodation visa support;
• Typing compiling and preparing reports presentations and correspondence;
• Housekeeping: dealing with delivery services cleaners suppliers;
• Dealing with a team of drivers and bodyguards;
• Taking responsibility of accounts and budgets (managers personal accounting).
• Property management (including rentals and maintenance coordination) handling family assistant duties such as managing school-related matters.

Nice to have:

• Managing repair works choosing suppliers/contractors comparing offers/pricing;
• Experience working as a PA to a senior manager in an organizational environment;
• Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
• The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
• Ability to interact effectively with kids and relatives of an executive officer;
• Working (or being at least acquainted with) 1C financial monitoring reporting;
• Driving licence (B category).

We offer:

• Competitive wages and a transparent motivation system
• Freedom to make decisions and implement ideas
• A zero-bullshit culture
• A strong and well-coordinated team of professionals
• Ambitious tasks and challenges
• Opportunity to work with the most recognized security system and develop your career

Ajax Systems is a big team of professionals and open-minded people who share ambitious goals.

Required Experience:

Unclear Seniority