Personal Assistant

The Candle Co./Inner Alchemist; Dubai; On-site; AED 45,000 - 56,000; Full time

Benefits offered by this job

Direct exposure to founder

Creative, entrepreneurial environment

Growth opportunities

Job summary

The Candle Co./Inner Alchemist is seeking an Executive & Personal Assistant to support the founder across a growing group of luxury lifestyle brands. This dynamic, hands-on role blends executive support, business operations and personal assistance.

Based primarily at the founder's home in Tilal Al Ghaf, Dubai, you will manage calendars, coordinate suppliers, prepare quotations, organize shoots and events, and handle confidential information with discretion.

Qualifications

• Highly organised and proactive EA/PA capable of supporting founder across multiple brands.
• Comfortable with a flexible, non-desk-based role blending executive support, operations and personal assistance.
• Willingness to handle confidential information with discretion.

Responsibilities

• Manage calendars, appointments, meetings, reminders and schedules.
• Liaise with clients, suppliers, manufacturers, agencies, couriers and partners.
• Prepare quotations, documents, spreadsheets and presentations.
• Coordinate orders, samples, deliveries and logistics across multiple brands.
• Support project coordination and content days, shoots and events.
• Assist with personal scheduling and household organisation when required.

Skills

Calendar management

Client coordination

Communication

Multitasking

Proactive problem solving

Job description

Location: Tilal Al Ghaf, Dubai

Employment: Full-time | In-person

Salary: AED 4,000–5,000 per month + opportunity for commission and bonuses

Schedule: Monday–Saturday, 9:00am–6:00pm, with occasional flexibility or additional hours during busy periods, launches, events, shoots or activations

Confidentiality: NDA required at offer stage

About the Role

We are looking for a highly organised, proactive, hands-on and trustworthy Executive & Personal Assistant to support the founder across a growing group of creative and lifestyle businesses.

This is not a traditional desk-based administrative role. It is a varied EA/PA position combining executive support, business operations, project coordination and personal assistance.

The right person will be comfortable moving between very different tasks depending on what the day requires. One day may involve preparing quotations, coordinating client samples and following up with suppliers; another may include organising a storage area, preparing products for a photoshoot, running an errand, coordinating the founder's schedule, steaming clothing for an event, or helping with the dogs.

The responsibilities below are examples of the scope of the role and are not tasks that will necessarily be required every day. The nature of the position requires flexibility, initiative and a willingness to assist wherever reasonably needed to keep the founder, household and businesses organised and running smoothly.

We are looking for someone who naturally thinks:

“What needs to happen next, and how can I help?”

rather than someone who waits to be given every individual instruction or considers anything outside traditional administration to be “not my job.”

This role would suit someone who genuinely enjoys being an EA/PA, understands that the position involves wearing many hats, and takes pride in making someone else's life and businesses run more efficiently.

About the Businesses

You will work closely with the founder across:

The Candle Company — a luxury candle and home fragrance manufacturer specialising in bespoke products, private label manufacturing, corporate gifting, workshops and brand collaborations.

Inner Alchemist — an emerging luxury wellness and lifestyle brand focused on intentional living, self-care rituals, home décor and elevated everyday experiences.

Content Creation & Personal Brand — lifestyle, travel, beauty, wellness and behind-the-scenes creative content across social media platforms.

This is a small, entrepreneurial and highly creative environment where priorities can move quickly and no two days are exactly the same.

The role is primarily based within the founder's home in Tilal Al Ghaf, which also operates as part of the businesses' creative and operational workspace. Professional boundaries and privacy are important, but candidates must be comfortable working within a home-based environment and supporting both business and personal operations.

Key Responsibilities

Executive & Business Support

Responsibilities may include:

• Managing calendars, appointments, meetings, reminders and schedules
• Assisting with inboxes and communications across multiple businesses
• Preparing quotations, documents, spreadsheets, presentations and other business materials
• Liaising with clients, suppliers, manufacturers, agencies, couriers and partners
• Following up on outstanding tasks, deadlines, orders and deliverables without needing repeated reminders
• Researching and sourcing suppliers, products, services and business solutions
• Supporting project coordination across multiple brands and ventures
• Assisting with customer communications and client enquiries
• Coordinating orders, samples, deliveries, collections and logistics
• Preparing client samples and assisting with product development
• Assisting with candle production, labelling, packing, quality checking and order preparation when required
• Managing stock, inventory, supplies and reordering
• Maintaining organised storage areas, sample collections and operational spaces
• Supporting workshops, launches, events, activations, photoshoots and content days
• Assisting with social media and content organisation where required
• Identifying organisational or operational issues and helping implement better systems and processes
• Keeping track of open tasks and proactively following them through to completion
• Handling confidential business information with discretion
• Supporting the wider operational needs of the businesses as they grow

Personal Assistant Support

The role also includes supporting the founder personally where required. This may include:

• Managing personal appointments, reminders and scheduling
• Coordinating travel, bookings, reservations and itineraries
• Running errands and assisting with purchases
• Helping with packing and unpacking for travel
• Preparing clothing for meetings, shoots, events or travel, including steaming where required
• Receiving, unpacking and organising deliveries
• Assisting with household organisation, cupboards, wardrobes, storage and other organisational projects
• Coordinating household tasks and service providers
• Assisting with light day-to-day household support where required, such as organisation, tidying, laundry coordination or dishwashing
• Supporting pet-related scheduling, appointments, transport and supplies
• Assisting with feeding, walking, supervision and occasional dog sitting when required
• Helping maintain an organised personal and working environment
• Handling personal information and matters with complete discretion
• Carrying out reasonable ad-hoc tasks that fall within the nature of an Executive & Personal Assistant role

Please note: A separate cleaner/household support person will handle routine household cleaning. This is not a housekeeping position. However, because this is a hands-on Personal Assistant role based partly within the founder's home, candidates must be comfortable helping with practical household and organisational tasks when needed.

Dogs Are an Important Part of This Role

The founder has dogs who are an important part of daily life and the home working environment.

Candidates must genuinely love dogs and be comfortable and confident caring for them.

Previous experience with dogs or pet care is highly preferred. The role may occasionally involve feeding, walking, supervising, transporting or dog sitting, including during periods when the founder is travelling or unavailable.

Someone who merely “doesn't mind dogs” is unlikely to be the right fit.

The Non-Negotiables

We are particularly looking for someone who:

• Takes ownership. Once something has been assigned, you follow it through rather than waiting to be chased.
• Communicates. If something cannot be completed, is delayed or requires a decision, you communicate this proactively.
• Uses initiative. You look for the next step rather than waiting for a new instruction every time you finish something.
• Is hands-on. You are equally comfortable preparing a spreadsheet, speaking to a client, organising a cupboard, packing an order or helping prepare for a photoshoot.
• Is flexible. You understand that supporting a founder across multiple businesses and personal responsibilities means priorities sometimes change quickly.
• Is organised. Things have a place, tasks are tracked, follow-ups happen and details are not repeatedly missed.
• Has a positive, low-drama attitude. You are emotionally mature, solution-oriented and comfortable working within a small, close-knit team.
• Does not operate with a rigid “that's not my job” mindset. This is intentionally a broad EA/PA role. Reasonable tasks will vary according to what is happening across the businesses and the founder's schedule.

What We Offer

• AED 4,000–5,000 monthly basic salary
• Direct exposure to the founder and the development of several growing brands
• Experience across luxury products, manufacturing, wellness, branding, events, content and entrepreneurship
• A highly varied role where you can develop a broad range of skills
• Opportunity for increased responsibility and progression into more senior positions/salaries as the businesses grow
• A supportive, collaborative and creative working environment
• The opportunity to play a meaningful role in building exciting brands from the ground up

Before Applying

Please consider carefully whether you genuinely enjoy a broad, hands-on Executive & Personal Assistant role.

We are specifically looking for someone who enjoys variety, takes pride in being helpful, notices what needs to be done and is comfortable moving between executive, operational and personal support.

If you are looking exclusively for a desk-based administrative position with a narrow and fixed list of duties, this role is unlikely to be the right fit.

If you enjoy being the person who keeps everything organised, follows things through, solves problems and makes life easier for the people you support, we would love to hear from you.

Skills

The Non-Negotiables

We are particularly looking for someone who:

• Takes ownership. Once something has been assigned, you follow it through rather than waiting to be chased.
• Communicates. If something cannot be completed, is delayed or requires a decision, you communicate this proactively.
• Uses initiative. You look for the next step rather than waiting for a new instruction every time you finish something.
• Is hands-on. You are equally comfortable preparing a spreadsheet, speaking to a client, organising a cupboard, packing an order or helping prepare for a photoshoot.
• Is flexible. You understand that supporting a founder across multiple businesses and personal responsibilities means priorities sometimes change quickly.
• Is organised. Things have a place, tasks are tracked, follow-ups happen and details are not repeatedly missed.
• Has a positive, low-drama attitude. You are emotionally mature, solution-oriented and comfortable working within a small, close-knit team.
• Does not operate with a rigid “that's not my job” mindset. This is intentionally a broad EA/PA role. Reasonable tasks will vary according to what is happening across the businesses and the founder's schedule.