Payroll Executive

Minutes; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Minutes is seeking a Payroll Management professional in the UAE to handle UAE-compliant monthly payroll, calculating salary, allowances, deductions, bonuses and reimbursements per employment contracts.

You will generate the SIF via bank/exchange portals, ensure WPS compliance, monitor for non-compliance, manage EOSB, leave, overtime, final settlements, and coordinate with MOHRE, banks, and insurers while maintaining audit-ready records.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 2-5 years of UAE payroll processing and recruitment experience.
• Hands-on experience with WPS salary processing and SIF file generation via bank/exchange portals.
• Solid knowledge of UAE Labour Law, gratuity calculations, and MOHRE processes.
• Working knowledge of payroll/HRMS software (SAP, Zoho Payroll, Bayzat).
• Understanding of DHA/DOH health insurance requirements and Nafis guidelines.
• Strong sourcing skills across major job portals.
• Excellent communication and negotiation skills.
• High attention to detail and strong organizational/time-management abilities.
• Proficiency in MS Excel/Google Sheets; ATS experience is a plus.

Responsibilities

• Manage UAE-compliant monthly payroll including salaries, allowances, deductions, bonuses, and reimbursements.
• Generate and submit SIF through bank/portal ensuring MOHRE validation.
• Ensure WPS compliance with timely salary transfers and monitor for penalties.
• Maintain accurate employee master data and MOHRE records; manage EOSB calculations.
• Administer leave, overtime, unpaid leave, and public holiday pay; handle final settlements and visa-related payments.
• Coordinate with Finance and banks for salary disbursement, WPS reconciliation, and SIF exceptions.
• Handle payroll documentation for MOHRE inspections and audits; stay audit-ready.
• Track Medina health insurance requirements and Nafis guidelines where applicable.
• Respond to payroll-related employee queries and ensure data confidentiality.

Skills

Communication skills

Interpersonal skills

Negotiation skills

Attention to detail

Time management

Sourcing skills

Education

Bachelor's degree in HR/Business Administration

Tools

SAP

Zoho Payroll

Bayzat

WPS portals

Job description

Payroll Management

• Payroll Management UAE-Compliant Process monthly payroll accurately and on time including salary calculations allowances deductions bonuses and reimbursements as per employment contracts
• Generate and submit the Salary Information File SIF through the company s WPS-approved bank exchange house or agent ensuring the file passes MOHRE Central Bank validation before the due date
• Ensure full compliance with the Wage Protection System WPS including timely salary transfers within the mandated window and monitoring for non-compliance flags or delayed-payment penalties from MOHRE
• Maintain accurate employee master data labour card details MOHRE establishment ID personnel number IBAN Emirates ID required for SIF file accuracy
• Calculate and process End of Service Benefits Gratuity in line with UAE Labour Law Federal Decree-Law No 33 of 2021 and its amendments including pro-rated calculations for resignations terminations and contract completions
• Administer leave salary overtime unpaid leave deductions and public holiday pay in accordance with UAE Labour Law
• Coordinate with Finance banks for salary disbursement WPS reconciliation and resolution of any SIF rejection or exception reports
• Handle full and final settlements visa cancellation-linked payments and payroll-related employee queries
• Maintain payroll documentation for MOHRE and Ministry of Labour inspections audits and ensure records are inspection-ready
• Track and renew employee medical insurance in line with DHA DOH mandatory health insurance requirements
• Stay current on updates to UAE Labour Law WPS circulars MOHRE fines penalties structure and Emiratization Nafis contribution requirements where applicable

Required Skills & Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2-5 years of relevant experience in UAE payroll processing and recruitment (or in a combined HR generalist role within the UAE).
• Hands-on experience with WPS salary processing and SIF file generation via bank/exchange house portals (e.g., WageBox, Al Ansari, or similar).
• Solid working knowledge of UAE Labour Law, gratuity/EOSB calculations, and MOHRE processes (contracts, labour cards, fines).
• Working knowledge of payroll/HRMS software (e.g., SAP, Zoho Payroll, Bayzat, or similar UAE-compliant systems).
• Understanding of DHA/DOH mandatory health insurance requirements and Emiratization (Nafis) guidelines, where applicable.
• Strong sourcing skills across job portals (LinkedIn, Bayt, Naukrigulf, Indeed, etc.).
• Excellent communication, interpersonal, and negotiation skills.
• High attention to detail and strong organizational/time-management abilities.
• Proficiency in MS Excel/Google Sheets; experience with ATS tools is a plus.
• Ability to handle confidential information with discretion.