Operations Support Administrative

JCDecaux Middle East; Dubai; On-site; AED 67,000 - 123,000; Full time

Job summary

JCDecaux Middle East is seeking an Administrator to support the operations department in Dubai. The role will interact with logistics, production, HR, finance, and client servicing teams to streamline administrative and procurement processes.

You will oversee printing workflows, generate POs for contractors, consolidate documents, and produce monthly expenditure reports. Proficiency in SAP and Excel, plus strong communication skills, are essential for success.

Qualifications

• Degree in Business Administration is required.
• Minimum 2 years of local working experience.
• Excellent written and verbal communication skills.
• Excellent computer skills, including Excel.
• SAP (procurement and logistics modules) experience is mandatory.
• Familiar with databases and stock management.
• Strong clerical and administrative abilities.
• Honesty, reliability and confidentiality.

Responsibilities

• Work closely with the inhouse artwork production team and oversee the printing workflow.
• Prepare Purchase Orders to printing contractors.
• Consolidation of documents upon goods receipt (quotations, delivery notes, purchase orders, invoices).
• Compiling monthly reports on printing expenditures (PO statements) to the finance department.
• Coordinate shipment of artwork samples to clients and agencies.
• Maintain work orders, proofs of posting, and the posting database.
• Support warehousing with entry of data into SAP and back up the logistics manager.
• Generate stock reports and raise POs for non-printing requirements.
• Coordinate truck hire requests for operational needs.
• Manage advertising inventory system (ODEX) reports.
• Update inventory specifications and asset information.
• Prepare and maintain operational and departmental reports.
• HR reports including mobile bill consumption, carpool, public transport.
• Weekly and monthly management reports and monitor leave requests.
• Log stakeholder queries and manage the issue tracking system.
• Maintain records: access passes, vehicle passes, permits, visas, and renewals.

Skills

Excellent written and verbal沟municatio

Excel

Familiar with databases

Understanding of stock management

Clerical and administrative skills

Honesty and reliability

Confidentiality

Education

Degree in Business Administration

Tools

SAP (procurement and logistics)

Job description

The Administrator will support various business processes of the operations department related to its activities.

Reporting to the Lead OPS Manager and in collaboration with Supervisory staff, s/he will be working with the team of approx. 30 technical employees to facilitate needs of internal (logistics, production, HR, finance and accounting, client servicing etc.) and external stakeholders (mainly – printing houses).

Duties and responsibilities:

To work closely with the inhouse artwork production team and oversee the printing workflow.

• Prepare Purchase Orders to printing contractors.
• Consolidation of documents upon goods receipt (quotations, delivery notes, purchase orders, invoices)
• Compiling of monthly reports on the printing works expenditures (PO statement) to the finance department
• Coordinate the shipment of artwork samples to clients and agencies.
• Maintain work orders, proofs of posting, and the posting database.

Warehouse Management

To support warehousing with entry of data into ERP software (SAP) and to back up the logistics manager.

• Goods movements SAP.
• Generate stock reports
• Raise POs for non-printing requirements as required.
• Co-ordinate and process truck hire requests for operational requirements.

Inventory Management

Manage advertising inventory management system (ODEX)

• Generate Build Status, Inventory, and Electricity Consumption reports.
• Update inventory specifications and asset information whenever required.

Reporting & Administration

To prepare and maintain operational and departmental reports:

• Generate monthly printing expenditure reports and share analysis with Production team and Lead operations manager.
• HR reports including mobile bill consumption, carpool, and public transport.
• Weekly and monthly operational reports for management.
• Monitor team leaves applications.

Manage the issue tracking system and operational requests by logging stakeholder queries, assigning them to the right owners, monitoring resolution, keeping requesters updated.

To maintain operational databases and permit records:

• DA access passes and related documentation.
• Vehicle passes, parking permits, and related records.
• Staff employment visas monitoring
• Material passes and equipment permit records.
• Ensure all records are accurate and up to date.
• Request renewals to PRO, HR, Pass Officer

HR & Employee Coordination

To support HR administration and employee coordination:

• Act as the Coordinator between HR and the Operations team.
• Maintain physical and digital employee records.
• Coordinate warehouse staff activities and HR events.
• Monitor employee documentation and administrative requirements.

Office & Warehouse Administration

To manage general office and warehouse administration:

• Procure office stationery and pantry supplies.
• Manage petty cash and maintain related records.
• Coordinate warehouse maintenance activities.
• Support general administrative functions within the department.

Process Improvement & Digital Systems

To support continuous improvement of operational systems:

• Maintain operational systems, databases, and dashboards.
• Support digital process improvements and workflow automation initiatives.
• Assist with data management to improve operational efficiency.

Qualification and skills:

• Degree in Business Administration
• Minimum 2 years of local working experience
• Excellent written and oral communication skills
• Excellent computer skills, sound knowledge of Excel
• Experienced in SAP (procurement and logistics modules) - mandatory
• Familiar with databases
• Understanding of stock management
• Good clerical and administrative skills
• Honesty and reliability
• Understanding of confidentiality related matters

Advantage will be given to candidates with administrative experience in operations, production facilities, printing houses, or out-of-home media. SAP logistics and procurement experience is essential for this role, while a valid driving licence and private vehicle are highly preferred due to the Al Qusais Industrial Area 5 location and limited public transport access.