Operations & Projects Manager: Admin, Procurement & Exec Support

Confidentiel; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Confidentiel in Dubai is seeking an Operations and Administration Manager to oversee office operations, financial administration, procurement coordination, logistics, and project support across multiple sites.

The role includes executive assistance to the CEO, payroll coordination via WPS, supplier liaison, and keeping accurate records, invoices and reports. Start date is immediate; full-time permanent position based in Business Bay.

Qualifications

• 3–5 years in operations, admin, procurement, or executive assistance.
• Experience in interior design, architecture, construction, procurement or project management preferred.
• Strong financial administration and record-keeping.
• Ability to review quotations, BOQs, invoices and payment documentation accurately.
• Excellent organisational, communication and follow-up skills.
• Ability to multitask across several projects and priorities.
• Adapt to changing priorities across office operations and active projects.
• Valid UAE driving licence and ability to drive the company vehicle when required.

Responsibilities

• Company Operations and Administration: manage day-to-day office operations and admin requirements.
• Support CEO with operations, documentation, scheduling and follow-up actions.
• Prepare and maintain company correspondence, records and reports.
• Manage employee leave calendars and payroll processing coordination.
• Coordinate with accountant and finance department; maintain filing systems.
• Procurement and Supplier Coordination: coordinate purchasing, analyze quotations and lead times.
• Logistics and Material Tracking: receive, inspect and track shipments; coordinate local/international deliveries.
• Site and Project Support: attend site visits, support installations and coordinate schedules.
• Executive Assistance: manage CEO's tasks, meetings, agendas and correspondence.

Skills

Office management

Procurement

Project coordination

Executive assistance

Financial administration

Vendor management

Logistics coordination

Communication

Multitasking

Tools

QuickBooks

MS Word

MS Excel

Google Drive

Google Docs

Google Sheets

Canva

ChatGPT

Job description

Confidentiel in Dubai is seeking an Operations and Administration Manager to oversee office operations, financial administration, procurement coordination, logistics, and project support across multiple sites.

The role includes executive assistance to the CEO, payroll coordination via WPS, supplier liaison, and keeping accurate records, invoices and reports. Start date is immediate; full-time permanent position based in Business Bay.