Operations & Administration Leader

Confidential; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Confidential in Dubai's Business Bay is seeking an Operations and Administration Manager to oversee office operations, procurement, and project support across multiple sites. You will manage admin tasks, payroll coordination with HR, and liaise with clients, suppliers, and contractors to keep projects moving.

The role requires 3–5 years' experience in operations, strong financial discipline, and the ability to multitask across offices and sites. A UAE driving license is preferred.

Qualifications

• Minimum 3–5 years in operations, admin, procurement, or exec support.
• Experience in interior design, architecture, construction, or project management preferred.
• Strong financial administration and record-keeping skills.
• Ability to review quotations, BOQs, invoices and payment docs accurately.
• Excellent organisational, communication and follow-up skills.
• Ability to multitask across multiple projects and sites.
• Ability to work under pressure and meet deadlines.
• Basic UAE driving licence and ability to drive company vehicle.

Responsibilities

• Oversee company operations, administrative tasks and filing systems.
• Support CEO with operations, scheduling and follow-up actions.
• Prepare and maintain company correspondence, records and reports.
• Manage employee leave calendars and payroll processing coordination.
• Handle payments, invoicing, supplier payments and receipts.
• Coordinate procurement for furniture, materials and project items.
• Track shipments, deliveries and site coordination for multiple projects.
• Assist with site visits, inspections and installation support.
• Maintain confidentiality of company, client and financial information.
• Coordinate communication between CEO, team, clients, suppliers and contractors.

Skills

Office management

Procurement

Finance administration

Payroll coordination

Logistics

Project support

Executive assistance

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Google Drive

Google Docs

Google Sheets

Canva

ChatGPT

Job description

Confidential in Dubai's Business Bay is seeking an Operations and Administration Manager to oversee office operations, procurement, and project support across multiple sites. You will manage admin tasks, payroll coordination with HR, and liaise with clients, suppliers, and contractors to keep projects moving.

The role requires 3–5 years' experience in operations, strong financial discipline, and the ability to multitask across offices and sites. A UAE driving license is preferred.