Operations Executive

Caliberly; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Caliberly is seeking an Operations Executive to support day-to-day operational activities across engineering and project environments. This role focuses on coordinating processes and ensuring operational efficiency to keep projects and business operations running smoothly and on schedule.

The ideal candidate has strong organizational skills, experience in operations or contracting environments, and proficiency with MS Office and reporting tools to prepare clear dashboards and documentation for

Qualifications

• Bachelor's degree in Business Administration, Engineering or related field.
• Experience in operations, projects or contracting environments.
• Experience in engineering or construction operations preferred.

Responsibilities

• Coordinate daily operational activities across projects and departments.
• Support planning execution and monitoring of ongoing projects.
• Ensure operational processes are followed in line with company standards.
• Assist in developing and implementing operational procedures and workflows.
• Monitor timelines, resources and task completion to improve efficiency.
• Identify operational issues and support corrective actions.
• Coordinate with project managers, site teams and vendors.
• Track project progress, materials and resource requirements.
• Support documentation and reporting related to project operations.
• Liaise with suppliers, subcontractors and service providers.
• Support procurement logistics and service coordination activities.
• Ensure smooth communication between internal and external stakeholders.
• Prepare operational reports, status updates and dashboards.
• Maintain accurate records, schedules and operational documents.
• Support audits and compliance-related documentation when required.

Skills

Organizational skills

Coordination

Communication skills

Stakeholder management

MS Office proficiency

Problem-solving

Multitasking

Education

Bachelor's degree in Business Administration or related field

Job description

Job Title - Operations Executive

About the Role

We are looking for a proactive and detail-oriented Operations Executive to support day-to-day operational activities across engineering and project environments. This role focuses on coordination process execution and operational efficiency to ensure projects and business operations run smoothly and on schedule.

Key Responsibilities

Operational Coordination & Support

• Coordinate daily operational activities across projects and departments.
• Support planning execution and monitoring of ongoing projects.
• Ensure operational processes are followed in line with company standards.

Process Management & Efficiency

• Assist in developing and implementing operational procedures and workflows.
• Monitor timelines resources and task completion to improve efficiency.
• Identify operational issues and support corrective actions.

Project & Site Support

• Coordinate with project managers site teams and vendors.
• Track project progress materials and resource requirements.
• Support documentation and reporting related to project operations.

Vendor & Stakeholder Coordination

• Liaise with suppliers subcontractors and service providers.
• Support procurement logistics and service coordination activities.
• Ensure smooth communication between internal and external stakeholders.

Reporting & Documentation

• Prepare operational reports status updates and dashboards.
• Maintain accurate records schedules and operational documents.
• Support audits and compliance-related documentation when required.

Qualifications & Experience

• Bachelors degree in Business Administration Engineering or related field.
• 25 years of experience in operations projects or contracting environments.
• Experience in engineering or construction operations preferred.

Key Skills & Competencies

• Strong organizational and coordination skills
• Ability to manage multiple operational tasks simultaneously
• Good communication and stakeholder management abilities
• Problem-solving mindset with attention to detail
• Proficiency in MS Office and operational reporting tools

What We Offer

• Stable role within an engineering and projects environment
• Exposure to end-to-end operational processes
• Opportunity for professional growth and skill development
• Supportive and collaborative team culture