Operations Data Coordinator - Recycling & Logistics

Confidential Company; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

Confidential Company is seeking an Operations Administrator to support recycling and waste management operations across multiple facilities. You will coordinate schedules, manage documentation, and ensure accurate data entry into ERP systems while liaising with logistics, sales, and finance teams.

The role requires strong organisational skills, attention to detail, and the ability to maintain records, reports, and compliance documentation in a fast-paced industrial environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Operations Management, Logistics, or related field.
• 2–4 years of experience in operations administration, logistics coordination, manufacturing, warehousing, or industrial ops.
• Experience in recycling, waste management, or environmental services is an advantage.
• Experience across multiple operational locations is preferred.

Responsibilities

• Provide day-to-day administrative support to the Operations Lead and teams across facilities.
• Coordinate daily schedules, work assignments, processing activities, and material movements.
• Monitor activities against plans and follow up on outstanding tasks.
• Liaise with departments to ensure smooth workflow and timely resolution of issues.
• Maintain updated records, schedules, registers, and documentation.
• Coordinate with suppliers, contractors, transporters, and downstream partners.
• Collect, verify, and consolidate daily operational data from facilities.
• Maintain records of materials, inventory movements, and productivity.
• Ensure timely data entry into ERP and reporting systems.
• Prepare daily, weekly, and monthly reports (receipts, volumes, dispatches, stock, attendance, downtime).
• Identify discrepancies and coordinate corrective action with teams.
• Prepare and organise operational documents (receipts, delivery notes, manifests, weighbridge, disposal/recycling).
• Coordinate documentation for customers, authorities, and internal departments.
• Maintain records for inspections, audits, and reporting.
• Monitor submission deadlines and approvals; support SOPs, quality, environmental and HSE compliance.
• Maintain equipment maintenance records and coordinate maintenance requests.
• Track equipment documentation and service reports.
• Identify opportunities to improve documentation and reporting accuracy.
• Assist in developing templates, checklists, registers, and SOPs; support ERP utilisation.

Skills

Excel

Data analysis

Organisational skills

Communication

Multitasking

Problem solving

Independence

Education

Diploma/Bachelor's in related field

Tools

ERP systems

Microsoft Office

Pivot tables

Job description

Confidential Company is seeking an Operations Administrator to support recycling and waste management operations across multiple facilities. You will coordinate schedules, manage documentation, and ensure accurate data entry into ERP systems while liaising with logistics, sales, and finance teams.

The role requires strong organisational skills, attention to detail, and the ability to maintain records, reports, and compliance documentation in a fast-paced industrial environment.