Operations & Client Coordination Specialist

New Beginning; Dubai; On-site; AED 47,000 - 74,000; Full time

Job summary

New Beginning in Dubai is seeking an Administrative Assistant to support office operations and coordinate projects while liaising with clients and suppliers. The role requires a proactive, organized individual who can manage schedules, prepare documents, and maintain filing systems in a fast-paced consultancy setting.

Ideal candidates will have a Diploma or Bachelor’s degree in Business Administration or Office Management, plus experience in a professional services environment.

Qualifications

• Previous experience in administrative, executive support, operations coordination, or office support.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-up capabilities.
• Professional written and verbal communication skills.
• Confidence in dealing with clients and external stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, Excel, PowerPoint, email, calendars, and digital filing systems.
• Ability to prepare professional documents, trackers, and presentations.
• Proactive, reliable, and solution-oriented working style.
• Strong interpersonal skills and ability to work collaboratively across different teams.
• Ability to work independently and take ownership of assigned tasks.
• Experience within consultancy, professional services, hospitality, marketing, or project-based environments is an advantage.
• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

Responsibilities

• Manage calendars, meetings, appointments, and internal schedules.
• Coordinate meetings, calls, travel arrangements, and general logistics when required.
• Prepare, organize, and maintain documents, presentations, trackers, reports, and records.
• Support consultants and management with day-to-day administrative and operational requirements.
• Assist with project coordination, follow-ups, deadlines, and internal task tracking.
• Liaise with clients, suppliers, partners, and external stakeholders in a professional manner.
• Support client-facing coordination, including scheduling, documentation, follow-ups, and meeting preparation.
• Handle correspondence, emails, phone calls, and general office communication.
• Maintain organized digital and physical filing systems.
• Support data entry, reporting, and internal documentation.
• Follow up on pending approvals, documents, meetings, quotations, and operational requirements.
• Coordinate with different departments to ensure tasks are progressing as planned.
• Support office organization, supplies, and general day-to-day operational needs.
• Assist in preparing meeting notes, agendas, and follow-up actions where required.
• Maintain confidentiality when handling sensitive company, client, and project information.

Skills

Organizational skills

Time management

Attention to detail

Professional communication

Client liaison

Project coordination

Multitasking

Education

Diploma or Bachelor’s degree in Business Administration, Office Management, or related field

Tools

Microsoft Office

Excel

PowerPoint

Email management

Job description

New Beginning in Dubai is seeking an Administrative Assistant to support office operations and coordinate projects while liaising with clients and suppliers. The role requires a proactive, organized individual who can manage schedules, prepare documents, and maintain filing systems in a fast-paced consultancy setting.

Ideal candidates will have a Diploma or Bachelor’s degree in Business Administration or Office Management, plus experience in a professional services environment.