Operations Admin Assistant: Invoicing, Inventory & Proposals

HUMAN-AI-Z Nexus Technology; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Abu Dhabi seeks an organized Administration Specialist to manage delivery notes, BOMs, and invoicing documents. You will coordinate with Retail, Palace, and corporate clients, ensure proper signing and stamping for timely invoicing, and monitor gate passes.

The role requires a Diploma in Administration and at least 3 years of admin experience, plus strong MS Office and customer service skills. On-site work in Abu Dhabi with liaison to assistants and senior staff.

Qualifications

• Strong MS Office skills (Excel, Outlook, Word) and document handling.
• Excellent negotiation and communication abilities, both spoken and written.
• Exceptional customer service and administrative support skills.

Responsibilities

• Prepare & collect Delivery Notes and BOMs for all works.
• Issue materials to Retail, Palace and corporate (BOM).
• File documents for invoicing with signatures and stamps for timely processing.
• Monitor gate passes and follow up as needed.
• Assist in proposals & quotations for corporate flower deliveries in coordination with senior staff.
• Maintain vases inventory and keep logs of returns or payments.
• Consolidate designs/photos of contracts and store in shared folder.
• Perform other duties as assigned by Line Manager.

Skills

MS Office

Negotiation

Communication

Customer service

Education

Diploma in Administration

Job description

HUMAN-AI-Z Nexus Technology in Abu Dhabi seeks an organized Administration Specialist to manage delivery notes, BOMs, and invoicing documents. You will coordinate with Retail, Palace, and corporate clients, ensure proper signing and stamping for timely invoicing, and monitor gate passes.

The role requires a Diploma in Administration and at least 3 years of admin experience, plus strong MS Office and customer service skills. On-site work in Abu Dhabi with liaison to assistants and senior staff.