Administrative Coordinator

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai is seeking an Office Administrator to handle day-to-day admin tasks, maintain records, prepare letters and reports, manage emails and calls, and coordinate meetings.

You will support HR, Accounts, Sales, and Operations, ensure confidentiality, and help with travel arrangements, filing, and office supplies. Freshers welcomed with strong communication and MS Office skills.

Qualifications

• Diploma, Bachelor’s degree, or equivalent qualification preferred.
• Freshers with strong communication and computer skills may be considered.
• Good typing and data-entry skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Handle general office administration and day-to-day activities.
• Maintain office records, files, documents, databases, and confidential information.
• Prepare letters, reports, quotations, spreadsheets, presentations, and other documents.
• Manage incoming/outgoing emails, calls, correspondence, and enquiries.
• Coordinate appointments, meetings, schedules, and internal activities.
• Perform accurate data entry and update company records.
• Assist with scanning, printing, photocopying, filing, and archiving.
• Support management with routine administrative tasks and coordination.
• Coordinate with employees, customers, suppliers, and other departments as required.
• Maintain filing systems for easy retrieval.
• Monitor stationery and arrange replenishment.
• Prepare daily, weekly, and monthly administrative reports.
• Follow up on pending documents, approvals, emails, and requests.
• Maintain attendance records and other administrative information.
• Assist with travel arrangements, meeting coordination, and appointments.
• Keep reception and office areas professional and organized.
• Handle confidential documents and company information responsibly.
• Provide administrative support to HR, Accounts, Sales, and Operations teams.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Data entry

Communication

Time-management

Attention to detail

Education

Diploma or Bachelor

Tools

Microsoft Office

Job description

HUMAN-AI-Z Nexus Technology in Dubai is seeking an Office Administrator to handle day-to-day admin tasks, maintain records, prepare letters and reports, manage emails and calls, and coordinate meetings.

You will support HR, Accounts, Sales, and Operations, ensure confidentiality, and help with travel arrangements, filing, and office supplies. Freshers welcomed with strong communication and MS Office skills.