Onboarding And Licensing Manager

American Hospital Dubai; Dubai; On-site; AED 300,000 - 550,000; Full time

Job summary

American Hospital Dubai is seeking an Licensing and Onboarding Manager to lead end-to-end professional licensing, pre-boarding, and onboarding across all workforce groups. You will ensure DHA licensing compliance, validate credentials, and coordinate with DataFlow PSV to maintain current licensure records.

The role requires strong leadership, stakeholder management, and experience guiding high-volume onboarding, including international hires, visas, housing, and joining readiness.

Qualifications

• Bachelor's Degree in HR, Business Administration, Healthcare Administration or related field; Master's preferred.
• HR certification such as CIPD, SHRM, HRCI or equivalent preferred.

Responsibilities

• Leads Licensing and Onboarding across all workforce groups with standardized workflows and SLAs.
• Oversees DHA professional licensing activities including eligibility, DataFlow PSV, assessments, and license activation/renewal.
• Manages pre-boarding and mobilization: reference checks, medicals, visa coordination, travel and housing arrangements.
• Oversees onboarding for clinical, administrative, support, leadership, and executive hires, ensuring timely joining procedures.
• Coordinates with Medical Affairs for physician credentialing and privileging; aligns HR onboarding with DHA licensing.

Skills

English proficiency

Microsoft Office

Team leadership

Stakeholder management

Education

Bachelor's Degree in HR / Business Administration / Healthcare Administration

HR Certification (CIPD/SHRM/HRCI)

Job description

Job Description:

The Licensing and Onboarding Manager leads the end-to-end professional licensing, pre-boarding, and onboarding function across American Hospital Dubai. The role ensures healthcare professionals are processed in accordance with Dubai Health Authority (DHA) licensing requirements and that clinical, administrative, support, leadership, and international hires complete all pre-employment and joining requirements accurately and on time.

Responsibilities

• Leads the Licensing and Onboarding function across all assigned workforce groups, establishing standardized workflows, service levels, responsibilities, escalation pathways, and controls from offer acceptance through successful joining and onboarding completion.
• Oversees DHA professional licensing activities for applicable healthcare professionals, including eligibility review, document validation, DataFlow Primary Source Verification, required assessments, registration, license activation, renewal, cancellation, and maintenance of current licensure records.
• Ensures candidates meet applicable qualification, experience, good-standing, registration, and credential requirements before submission; coordinates complex or exceptional licensing cases with DHA, DataFlow, candidates, recruiters, clinical leadership, and other relevant stakeholders.
• Directs pre-boarding and mobilization activities including reference checks, pre-employment medical requirements, visa coordination, travel arrangements, housing coordination, medical and malpractice insurance requests, employee documentation, ID preparation, and joining readiness for local and international hires.
• Oversees onboarding for clinical, administrative, support, senior leadership, and executive hires, ensuring timely completion of joining formalities, job description acknowledgement, required orientation, induction materials, hospital/clinic introductions, system access coordination, and mandatory pre-employment documentation.
• Coordinates with Medical Affairs and relevant clinical governance teams for physician and independent-practitioner credentialing and privileging requirements, ensuring HR onboarding and DHA licensing processes are synchronized without replacing statutory medical credentialing responsibilities.
• Maintains complete, accurate, confidential, and audit-ready licensing and onboarding records, trackers, employee files, expiry schedules, approvals, and system data; ensures compliance with DHA, JCI, organizational document-retention, privacy, and delegated-authority requirements.
• Monitors and reports licensing and onboarding KPIs including time to license, time to onboard, application turnaround, file completeness, pending cases, license expiries, candidate drop-off, onboarding completion, service-level performance, and recurring process risks; implements corrective actions and escalates material exceptions.
• Leads process improvement and digitalization of licensing and onboarding activities, including workflow automation, standard templates, candidate communication, portal/system controls, expense governance, and vendor coordination.
• Manages and develops the Licensing and Onboarding team through workload allocation, coaching, competency development, cross-training, succession planning, and clear accountability for compliance, service quality, candidate experience, audit readiness, and organizational priorities.
• Undertakes any other duties, responsibilities, or assignments reasonably required to support the effective performance of the role and the operational needs of the organization.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, Healthcare Administration, Management, or a related discipline; Master's Degree is preferred.
• Professional HR certification such as CIPD, SHRM, HRCI, or equivalent is preferred.

PROFESSIONAL EXPERIENCE:

• Minimum of six (6) to ten (10) years of progressive Human Resources experience, including at least three (3) years in healthcare licensing, onboarding, credentialing support, HR operations, or a related supervisory/managerial role.
• Demonstrated experience managing DHA licensing processes for healthcare professionals and coordinating DataFlow PSV, assessments, registration, activation, renewal, cancellation, and complex licensing cases.
• Strong experience managing high-volume onboarding and international mobilization, including visas, travel, housing, pre-employment medicals, insurance, employee documentation, orientation, and joining readiness.
• Experience supervising a team, managing operational KPIs and service levels, preparing management reports, resolving escalated candidate/employee cases, and leading process improvement or digitalization initiatives.
• Experience within a tertiary, multi-site, or JCI-accredited healthcare organization is highly preferred, with exposure to physician, nursing, allied health, administrative, support, senior leadership, and executive onboarding.
• Excellent command of spoken and written English
• Well-versed in Microsoft Office applications