Officer - I - Logistics

Petrofac; Sharjah; Hybrid; AED 134,000 - 234,000; Full time

Benefits offered by this job

Hybrid work model

Office presence 3 days/week

Job summary

Petrofac is seeking an Officer I – Logistics to coordinate material movements, determine carrier solutions, and ensure compliant, cost-efficient transport of materials across national and international regulations. You will support project cargo activities, prepare tenders, and manage RFQs with logistics providers.

Ideal candidates hold a Bachelor’s degree in Commerce or Arts with 7+ years in logistics, preferably in EPC, Oil and Gas.

Qualifications

• Bachelor’s Degree in Commerce or Arts and minimum 7 years of related experience in logistics.
• Preferably dealing with the EPC, Oil and Gas Industry.

Responsibilities

• Coordinate material movements in accordance to national/international regulations pertaining at the time of shipment.
• Provide support in determining carrier solutions and manage relationship with carrier services.
• Ensure fulfilment of shipping documents and perform efficient transportation, inspection, tracking and distribution of materials.
• Provide commercial support for project cargo, heavy-lift, oversized, air, sea, and road transportation activities.
• Assist in preparing logistics cost estimates for tenders, bids, and project execution.
• Prepare RFQs and coordinate with logistics service providers for transportation, freight forwarding, warehousing, customs clearance, and related services.
• Review logistics quotations, commercial proposals, and cost estimates for project and operational requirements.
• Obtain, evaluate, and compare quotations from freight forwarders, transporters, customs brokers, and other logistics service providers.
• Conduct freight and logistics cost analysis to identify cost-saving opportunities.
• Support commercial negotiations with logistics service providers to secure competitive rates and favorable terms.
• Ensure logistics costs are aligned with approved budgets, contracts, and project requirements.
• Maintain a database of freight rates, logistics costs, and supplier commercial information.
• Support the preparation and processing of service orders, and logistics contracts.
• Monitor supplier compliance with agreed commercial terms, rates, and service conditions.
• Maintain effective relationships with logistics vendors and resolve commercial discrepancies.
• Monitor additional logistics costs arising from delays, route changes, demurrage, storage, or unforeseen circumstances.
• Maintain records of approved logistics costs, variations, claims, and commercial correspondence.
• Assist in preparing commercial justifications and supporting documentation for additional costs and variations.
• Assist in monitoring project logistics expenditure against approved budgets.
• Maintain accurate records of RFQs, quotations, approvals, purchase orders, invoices, and supplier correspondence.
• Support internal and external audits by providing relevant commercial and financial documentation.
• Ensure compliance with company policies, procedures, delegated authorities, and applicable contractual requirements.
• Identify opportunities to improve logistics procurement and commercial processes.
• Support the development of logistics rate agreements, cost benchmarks, and standard pricing databases.
• Contribute to improving cost visibility, invoice accuracy, and supplier performance.
• Promote transparency, competitiveness, and efficiency in logistics commercial activities.

Skills

Logistics coordination

Carrier negotiations

Cost analysis

RFQ preparation

Budget management

Vendor relationships

Process improvement

Auditing support

Education

Bachelor’s degree in Commerce or Arts

Tools

ERP systems

Job description

Job Description:

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients.

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability.

We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: OFFICER I – LOGISTICS

Key Responsibilities

Coordinate material movements in accordance to national /international regulations pertaining at the time of shipment. Provide support in determining carrier solutions and manage relationship with carrier services. Ensure fulfilment of shipping documents and perform efficient transportation, inspection, tracking and distribution of materials.

Primary Duties

• Provide commercial support for project cargo, heavy-lift, oversized, air, sea, and road transportation activities.
• Assist in preparing logistics cost estimates for tenders, bids, and project execution.
• Prepare RFQs and coordinate with logistics service providers for transportation, freight forwarding, warehousing, customs clearance, and related services.
• Review logistics quotations, commercial proposals, and cost estimates for project and operational requirements.
• Obtain, evaluate, and compare quotations from freight forwarders, transporters, customs brokers, and other logistics service providers.
• Conduct freight and logistics cost analysis to identify cost-saving opportunities.
• Support commercial negotiations with logistics service providers to secure competitive rates and favorable terms.
• Ensure logistics costs are aligned with approved budgets, contracts, and project requirements.
• Maintain a database of freight rates, logistics costs, and supplier commercial information.
• Support the preparation and processing of service orders, and logistics contracts.
• Monitor supplier compliance with agreed commercial terms, rates, and service conditions.
• Maintain effective relationships with logistics vendors and resolve commercial discrepancies.
• Monitor additional logistics costs arising from delays, route changes, demurrage, storage, or unforeseen circumstances.
• Maintain records of approved logistics costs, variations, claims, and commercial correspondence.
• Assist in preparing commercial justifications and supporting documentation for additional costs and variations.
• Assist in monitoring project logistics expenditure against approved budgets.
• Maintain accurate records of RFQs, quotations, approvals, purchase orders, invoices, and supplier correspondence.
• Support internal and external audits by providing relevant commercial and financial documentation.
• Ensure compliance with company policies, procedures, delegated authorities, and applicable contractual requirements.
• Identify opportunities to improve logistics procurement and commercial processes.
• Support the development of logistics rate agreements, cost benchmarks, and standard pricing databases.
• Contribute to improving cost visibility, invoice accuracy, and supplier performance.
• Promote transparency, competitiveness, and efficiency in logistics commercial activities.

Essential Qualifications And Skills

Bachelor’s Degree in Commerce or Arts with a minimum of 7 years of related experience in logistics

preferably dealing with the EPC, Oil and Gas Industry.