Assistant II - Subcontracts

Petrofac; Abu Dhabi; On-site; AED 110,000 - 150,000; Full time

Job summary

Petrofac is a leading international service provider to the energy industry. This role involves working within our contract administration team to prepare and manage commercial documents and notices, while coordinating with the Proposal Department for risk assessments and bid documents.

The ideal candidate holds a graduate degree in contracts administration, preferably with Oil & Gas industry exposure. This is a hybrid role with responsibilities spanning documentation, records management and

Qualifications

• Graduate degree in contracts administration, preferably in Oil & Gas industry.

Responsibilities

• Assist in preparation and review of contractual documents and bids.
• Coordinate with Proposal Department to complete risk assessment processes.
• Maintain updated records of commercial agreements and contracts, and advise the Project Director on consents.
• Prepare commercial notices and certificates required by contract terms.
• Assist in preparation and compilation of proposals, meeting minutes, reports, certificates, variations, and claims.
• Support Subcontracts management and maintain departmental databases.
• Track workflow, implement cost reductions, and develop reporting procedures.
• Carry out any other duties as directed by supervisors.

Education

Graduate degree in contracts administration (Oil & Gas preferred)

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Key Responsibilities

Primary Duties

• S Inte r fa c e w i th S C M S and u p l o ad/ d o w n l o a d B i ll s a n d B i d tabs u n der g u i d a n c e f r om Q u a nt i ty S u rv e y or/ S ub c o n t r a c t E n g i n ee r .
• S A ss i s t i n de v e l o p me n t a n d r e v i ew of i n v i t at i on t o b i d d o c um e nts for t en d e r i n g. C o o r d i n ate w i t h P r opo s a l D epa r t ment to c o mp l ete r i s k a ss e ss ment p r o c e ss .
• S Ma i nt a i n u pda t ed r e c o r ds o f c om m e rc i al ag r e e me n ts and c ont r a c t s . M a i nt a i n a dat a ba s e of a l l c o rr e s pond e n c e s bet w een the cl i ent and P et r ofac and a d v i s e t h e P r o j e c t D i r e c tor on the c on s e n ce i f an y .
• S A d m i n i s ter a n d p r e pa r e c o rr e s pon d en c e t o the C o n t r a c to r s on c ont r a c tu a l / c om m e rc i al mat t e rs . P r epa r e c o m me rc i a l n ot i c e s and c e r t i f i c a t es r eq u i r ed by the c o nt r a c t te r m s .
• S A ss i s t du r i n g p r e p a r at i on and c om p i l a t i on o f p r o p o s a l . P r epa r e m i n u tes of mee t i ng, r e po r t s , c e r t i f i c a t e s , v a r i a t i o n s , c l a i ms et c .
• S S u p po r t S ub c o n t r a c ts m an age m ent i n m a i n t a i n D e pa r tmen t al Data ba s e s .
• S Ma i nt a i ns wo rk f l ow by s t u d y i ng me t hod s ; i m p l e men t i ng c o s t r edu c t i on s ; and d e v e l o p i ng r epo r t i ng p r o c edu r e s .
• S Ca rr y out a ny ot h er du t i es as d i r e c t e d by t h e s u p e rv i s o r .

Essential Qualifications and Skills

• A g r a dua t e u n i v e rs i ty d eg r e e c ontr a cs a d m i n i s t r a t i o n e x pe r i e n c e p r efe r ab l y i n O i l and G as i n d u s t r y .

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